Administrative Assistant

Jobsforhumanity; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

Jobsforhumanity is seeking an organized Administrative Assistant to support day-to-day operations, coordinate schedules, and help keep teams running smoothly in a remote, United States-based role. This entry-level position is ideal for someone who enjoys organization, detail, and providing dependable support to a busy team.

You will handle meeting logistics, travel arrangements, expense reporting, onboarding support, and project tasks across departments.

Qualifications

• 1-3 years of experience in an administrative, office support, coordinator, or customer service role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable learning new systems and tools.
• Ability to handle confidential information appropriately.
• Familiarity with expense management systems.
• Knowledge of Google Workspace.

Responsibilities

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up action items when needed.
• Support travel arrangements, including bookings.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

Skills

Organization & planning

Multitasking

Communication skills

Detail-oriented

Confidential information handling

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Google Workspace

Expense management system

Job description

We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.

As an Administrative Assistant , you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.

About The Role

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up action items when needed.
• Support travel arrangements, including bookings.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

About You

• 1-3 years of experience in an administrative, office support, coordinator, or customer service role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable learning new systems and tools.
• Ability to handle confidential information appropriately.
• Familiarity with expense management systems.
• Knowledge of Google Workspace.

This is a remote position open to candidates residing in the United States.

All your information will be kept confidential according to EEO guidelines.