Administrative Assistant

Diverzify; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telemedicine

Mental health support

Prescriptions

HSA/FSA

Life and AD&D

401k match

Job summary

Diverzify+ in the United States is seeking an Administrative Assistant to keep the office running smoothly and support a busy team across our growing network.

You will handle phone calls, scheduling, filing, correspondence, and data entry, while maintaining confidentiality and a professional demeanor.

If you are organized, detail-oriented, and comfortable using Word, Excel, Outlook, and PowerPoint, join us and contribute to our collaborative, growth-minded culture.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent organizational and time-management skills with attention to detail.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls professionally.
• Schedule appointments, meetings, and conferences.
• Maintain filing and storage systems.
• Manage incoming and outgoing correspondence.
• Perform data entry, typing, and other clerical tasks.
• Prepare documents including reports, memos, and emails.
• Order office supplies and maintain inventory levels.
• Coordinate travel arrangements and expense reimbursements.
• Assist in presentations and reports.
• Handle confidential information responsibly.
• Organize company events and activities.
• Perform other administrative duties as assigned.

Skills

Independent working

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Education

High school diploma or equivalent

Administrative Assistant certification (nice-to-have)

Tools

Microsoft Office Suite

Job description

Description

A Few Things About Us

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing!

Job Summary

At Diverzify+ and our Family of Brands, our Administrative Assistant is responsible for managing various administrative tasks efficiently. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to our team members.

Requirements

Job Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls in a polite and professional manner.
• Assist in organizing and scheduling appointments, meetings, and conferences.
• Maintain office filing and storage systems.
• Manage incoming and outgoing correspondence.
• Perform data entry, typing, and other clerical tasks as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Order office supplies and maintain inventory levels.
• Coordinate travel arrangements and expense reimbursements for staff.
• Assist in the preparation of presentations and reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events and activities.
• Perform other administrative duties as assigned.

Qualifications

• Proven experience as an administrative assistant or in a related role, with the ability to work independently and manage tasks with minimal supervision.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and multitasking skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills, with a professional demeanor and strong interpersonal abilities.
• Demonstrated discretion and confidentiality in handling sensitive information.

Preferred Qualifications

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.