Administrative Assistant — Office & Travel Support

Langan International, LLC; Cleveland (OH); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability insurance

401(k) with company match

Paid time off

Education reimbursement

Job summary

Langan is seeking an Administrative Assistant to join its collaborative team in Cleveland, OH. This individual will serve a key function in providing administrative support to the Midwest offices.

In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success. The ideal candidate has 2+ years of Administrative Assistant experience, is proficient in Word, Excel, PowerPoint and Outlook, and can handle confidential

Qualifications

• 2+ years of Administrative Assistant experience, preferably within the Professional Services sector.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to maintain confidentiality
• Strong sense of initiative and flexibility
• Excellent communication and interpersonal skills
• Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities
• Ability to work effectively independently and in a team environment.

Responsibilities

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;
• Host and facilitate activities such as team meetings, social gatherings, and conferences
• Arranges complex and detailed travel plans and itineraries;
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;
• Work on chargeable tasks and ensure proper chargeability numbers are entered and allocated accordingly on weekly timesheets, billing, and invoices;
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;
• Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings;
• Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material;
• Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents;
• Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;
• Assists with timely submission of employee timesheets and expense reports;
• Prepare packages to be shipped and deliver packages to on-site mail drop-off locations if necessary.
• Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed; and
• Performs other duties as requested.

Skills

Administrative support

Microsoft Office

Scheduling

Communication

Detail-oriented

Independent worker

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Langan is seeking an Administrative Assistant to join its collaborative team in Cleveland, OH. This individual will serve a key function in providing administrative support to the Midwest offices.

In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success. The ideal candidate has 2+ years of Administrative Assistant experience, is proficient in Word, Excel, PowerPoint and Outlook, and can handle confidential