Administrative Assistant

Avanciers Inc.; Cleveland (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading staffing agency is seeking an Administrative Assistant for a Fortune 500 client in Cleveland, OH. This onsite role involves providing essential administrative and operational support, managing meetings, and maintaining organized office environments. Candidates should have 2-3 years of relevant experience and a High School Diploma. Proficiency in Microsoft Office is essential. This is a great opportunity to contribute to daily operations and enhance workplace productivity.

Qualifications

• 2–3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.

Responsibilities

• Serve as the on-site point of contact for facility support requests.
• Coordinate meeting and event logistics.
• Provide logistical and administrative support for onsite committees.
• Create facility communications and signage.
• Assist with maintaining documents to support team operations.
• Maintain shared resource areas and coffee stations.
• Manage conference rooms, cube spaces, and common areas.
• Oversee facility inventory and office supply management.
• Handle incoming and outgoing mail and shipments.
• Serve as the site point of contact for vendors.

Skills

Effective written and verbal communication skills

Detail oriented

Excellent organizational skills

Excellent interpersonal skills

Customer Focus attitude

Proficiency in Microsoft Office Tools

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH.

Role: Administrative Assistant

Work Location: Cleveland, OH 44122 (Onsite)

Overview

The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.

Key Responsibilities

• Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.
• Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.
• Provide logistical and administrative support for onsite committees and employee engagement teams.
• Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.
• Assist with creating, preparing, and maintaining documents and resources to support team operations.
• Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.
• Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.
• Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.
• Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.
• Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.
• Provide backup coverage and assistance at the front desk as needed.
• Other administrative tasks and duties as assigned.

Qualifications

• 2–3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.
• High School Diploma required.

Skills and Knowledge

• Effective written and verbal communication skills.
• Detail oriented with excellent organizational skills.
• Excellent interpersonal skills and a “Customer Focus” attitude.
• Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams.