Administrative Assistant & Office Support Specialist

LaForce Inc; Green Bay (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

LaForce Inc in Green Bay, Wisconsin seeks an Administrative Assistant to be the friendly first point of contact for customers, vendors, and internal partners. You’ll support the Administrative Support team, balance workloads, and keep processes moving with attention to detail.

You will handle calls, greet visitors, manage receptions, verify acknowledgments, and assist with file organization, shipments, and documentation. A collaborative, detail-oriented mindset is essential.

Qualifications

• Strong attention to detail and excellent grammar skills.
• Proficient typing and basic math abilities.
• The ability to prioritize tasks and adapt as needs change.
• Clear communication skills and a helpful, positive attitude.
• A collaborative mindset and willingness to support team goals.
• Comfortable learning industry terminology and working with multiple systems.

Responsibilities

• Serve as the friendly face and voice of the company by answering incoming calls and greeting visitors.
• Support office operations by managing reception duties and closing the front office at 4:30 p.m.
• Maintain accurate records by verifying acknowledgements and updating vendor catalogs in our database.
• Assist with registering O&M requests, warranties, and closeout documentation.
• Prepare, proof, and send professional submittals and correspondence to customers.
• Create and organize job files to support the engineering team.
• Lend a hand with additional administrative tasks such as processing FedEx shipments, certified mail, and end-of-month file purging.
• Proofreading NOCs, confirmation letters, and quotes
• Closing out shop work orders
• Reviewing vendor websites for catalog updates
• Supporting other departments as needed
• Special projects as assigned

Skills

Attention to detail

Grammar skills

Proficient typing

Basic math abilities

Task prioritization

Clear communication

Collaborative mindset

Customer service orientation

Job description

LaForce Inc in Green Bay, Wisconsin seeks an Administrative Assistant to be the friendly first point of contact for customers, vendors, and internal partners. You’ll support the Administrative Support team, balance workloads, and keep processes moving with attention to detail.

You will handle calls, greet visitors, manage receptions, verify acknowledgments, and assist with file organization, shipments, and documentation. A collaborative, detail-oriented mindset is essential.