Administrative & Finance Coordinator (Payroll Backup)

Green Bay Packaging; Town of Wausau (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

Green Bay Packaging is seeking an Administrative Assistant to provide general administrative support to the division's team, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, and other administrative tasks.

You will support the Senior Leadership Team, Sales and Customer Service, manage invoices and credits, coordinate office furnishings, events, and donations, handle mail, and serve as primary backup for Payroll.

Qualifications

• Strong verbal and written communication skills.
• Ability to multi-task and manage change while maintaining accuracy.
• Trustworthy and able to impart confidence to those they work for.
• Ability to anticipate needs and take charge without prompting.
• Ability to prioritize duties and respond to multiple individuals at once.
• Competency in computer/business systems and Microsoft applications, including learning new software.

Responsibilities

• Provide administrative support to division team members, especially Senior Leadership, Sales and Customer Service.
• Manage Accounts Receivable, credits, customer lines of credit, increases, gifts, invoices, etc.
• Coordinate purchase of office furniture and supplies for office, client visits, meetings and events.
• Coordinate events and meetings (catering, merchandise, etc.).
• Support for phone system and prompt attendance of incoming calls and visitors.
• Month end closing duties and reporting.

Skills

Strong communication

Multitasking

Trustworthy

Professional demeanor

Prioritization

Education

Associate degree or comparable experience

Tools

Microsoft Office

Job description

Green Bay Packaging is seeking an Administrative Assistant to provide general administrative support to the division's team, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, and other administrative tasks.

You will support the Senior Leadership Team, Sales and Customer Service, manage invoices and credits, coordinate office furnishings, events, and donations, handle mail, and serve as primary backup for Payroll.