Administrative Assistant

LaForce Careers; Green Bay (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

LaForce Careers is seeking an Administrative Assistant to be the welcoming first point of contact for customers, vendors, and internal partners. You’ll support the Administrative Support team, balance workloads, and help keep critical projects moving forward.

No two days are the same: you’ll handle reception, file management, document proofreading, and various office tasks while maintaining a positive, detail-oriented approach.

Qualifications

• Strong attention to detail and excellent grammar skills.
• Proficient typing and basic math abilities.
• The ability to prioritize tasks and adapt as needs change.
• Clear communication skills and a helpful, positive attitude.
• A collaborative mindset and willingness to support team goals.

Responsibilities

• Answer incoming calls and greet visitors.
• Manage reception duties and close the front office at 4:30 p.m.
• Maintain accurate records by verifying acknowledgements and updating vendor catalogs.
• Assist with registering O&M requests, warranties, and closeout documentation.
• Prepare, proof, and send professional submittals and correspondence to customers.
• Create and organize job files to support the engineering team.
• Lend a hand with FedEx shipments, certified mail, and end-of-month file purging.
• Proofreading NOCs, confirmation letters, and quotes.
• Closing out shop work orders.
• Reviewing vendor websites for catalog updates.
• Supporting other departments as needed.
• Special projects as assigned.

Skills

Attention to detail

Proficient typing

Basic math

Clear communication

Team player

Job description

Are you highly organized, people-focused, and enjoy keeping things running smoothly behind the scenes? We’re looking for a dependable and detail-oriented Administrative Assistant to support our team and serve as a welcoming first point of contact for customers, vendors, and internal partners.

In this role, you’ll collaborate closely with our Administrative Support team to balance workloads, streamline processes, and keep critical projects moving forward. If you thrive in a team-oriented office environment, enjoy variety in your day, and take pride in doing things right the first time, this could be a great fit for you.

What You’ll Do

As an Administrative Assistant, you’ll play a key role in the daily rhythm of our office, including:

• Serve as the friendly face and voice of the company by answering incoming calls and greeting visitors.


• Support office operations by managing reception duties and closing the front office at 4:30 p.m.


• Maintain accurate records by verifying acknowledgements and updating vendor catalogs in our database.


• Assist with registering O&M requests, warranties, and closeout documentation.


• Prepare, proof, and send professional submittals and correspondence to customers.


• Create and organize job files to support the engineering team.


• Lend a hand with additional administrative tasks such as processing FedEx shipments, certified mail, and end-of-month file purging.


• Proofreading NOCs, confirmation letters, and quotes


• Closing out shop work orders


• Reviewing vendor websites for catalog updates


• Supporting other departments as needed


• Special projects as assigned

No two days are exactly the same, and you’ll have opportunities to step in where help is needed and grow your skills along the way.

What We’re Looking For

We’re seeking someone who brings:

• Strong attention to detail and excellent grammar skills.


• Proficient typing and basic math abilities.


• The ability to prioritize tasks and adapt as needs change.


• Clear communication skills and a helpful, positive attitude.


• A collaborative mindset and willingness to support team goals.

You’ll be comfortable learning industry‑specific terminology and working with multiple systems and processes.

Why LaForce?

You’ll be part of a supportive team where your contributions matter, your organizational skills are valued, and your work directly supports customers and colleagues alike. If you enjoy being the go-to person who keeps things running smoothly, we’d love to meet you!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.