Administrative Assistant: Front Office & Ops Support

LaForce; Green Bay (WI); On-site; USD 21,000 - 30,000; Full time

Job summary

LaForce in Green Bay, WI is seeking an Administrative Assistant to serve as the friendly face of the company and support the Administrative Support team. You will handle calls, greet visitors, manage reception duties, and maintain vendor records and submittals for the engineering group.

You’ll need strong attention to detail, solid grammar, accurate typing, basic math, and the ability to prioritize in a collaborative, team-driven office environment.

Qualifications

• Strong attention to detail and excellent grammar skills.
• Proficient typing and basic math abilities.
• The ability to prioritize tasks and adapt as needs change.
• Clear communication skills and a helpful, positive attitude.
• A collaborative mindset and willingness to support team goals.

Responsibilities

• Serve as the friendly face and voice of the company by answering incoming calls and greeting visitors.
• Support office operations by managing reception duties and closing the front office at 4:30 p.m.
• Maintain accurate records by verifying acknowledgements and updating vendor catalogs in our database.
• Assist with registering O&M requests, warranties, and closeout documentation.
• Prepare, proof, and send professional submittals and correspondence to customers.
• Create and organize job files to support the engineering team.
• Lend a hand with additional administrative tasks such as processing FedEx shipments, certified mail, and end-of-month file purging.
• Proofreading NOCs, confirmation letters, and quotes
• Closing out shop work orders
• Reviewing vendor websites for catalog updates
• Supporting other departments as needed
• Special projects as assigned

Skills

Attention to detail

Typing

Basic math

Clear communication

Team collaboration

Job description

LaForce in Green Bay, WI is seeking an Administrative Assistant to serve as the friendly face of the company and support the Administrative Support team. You will handle calls, greet visitors, manage reception duties, and maintain vendor records and submittals for the engineering group.

You’ll need strong attention to detail, solid grammar, accurate typing, basic math, and the ability to prioritize in a collaborative, team-driven office environment.