Front Desk & Operations Assistant

LaForce Careers; Green Bay (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

LaForce Careers is seeking an Administrative Assistant to be the welcoming first point of contact for customers, vendors, and internal partners. You’ll support the Administrative Support team, balance workloads, and help keep critical projects moving forward.

No two days are the same: you’ll handle reception, file management, document proofreading, and various office tasks while maintaining a positive, detail-oriented approach.

Qualifications

• Strong attention to detail and excellent grammar skills.
• Proficient typing and basic math abilities.
• The ability to prioritize tasks and adapt as needs change.
• Clear communication skills and a helpful, positive attitude.
• A collaborative mindset and willingness to support team goals.

Responsibilities

• Answer incoming calls and greet visitors.
• Manage reception duties and close the front office at 4:30 p.m.
• Maintain accurate records by verifying acknowledgements and updating vendor catalogs.
• Assist with registering O&M requests, warranties, and closeout documentation.
• Prepare, proof, and send professional submittals and correspondence to customers.
• Create and organize job files to support the engineering team.
• Lend a hand with FedEx shipments, certified mail, and end-of-month file purging.
• Proofreading NOCs, confirmation letters, and quotes.
• Closing out shop work orders.
• Reviewing vendor websites for catalog updates.
• Supporting other departments as needed.
• Special projects as assigned.

Skills

Attention to detail

Proficient typing

Basic math

Clear communication

Team player

Job description

LaForce Careers is seeking an Administrative Assistant to be the welcoming first point of contact for customers, vendors, and internal partners. You’ll support the Administrative Support team, balance workloads, and help keep critical projects moving forward.

No two days are the same: you’ll handle reception, file management, document proofreading, and various office tasks while maintaining a positive, detail-oriented approach.