Administrative Assistant: Project Coordination & Office Support

Control Point Associates, Inc.; United States; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Job summary

Control Point Associates, Inc. in Warren, NJ is seeking an experienced Administrative Assistant to support project managers and office operations.

The role involves scheduling, document creation, file management, CRM/Deltek data updates, and client greeting both in person and on calls. You will use Microsoft Word, Excel, Adobe Acrobat, and other office software to produce reports, contracts, and project materials while maintaining organized records and ensuring timely communication with team

Qualifications

• High School Diploma required.
• Strong MS Office skills and attention to detail.
• 1-3+ years administrative experience.
• Ability to work in a team and independently.

Responsibilities

• Coordinate scheduling and project setup on the network and maintain files.
• Create correspondence, technical reports, and project documents for tracking.
• Research property information and codes/d standards as required by clients and agencies.
• Maintain project files and compile reports for ongoing projects.
• Submit plans and applications to state/local agencies.
• Use Adobe Acrobat Writer to convert forms to electronic formats.
• Update and maintain project/office documents with Word, Excel and related software.
• Greet clients and visitors warmly and manage incoming calls.
• Sort mail and manage FedEx/package returns.
• Update CRM/Deltek database with project information.
• File, scan, and purge archived project materials.

Skills

Attention to detail

Team player

Adaptable

Professionalism

Education

High School Diploma

Tools

Adobe Acrobat Writer

Microsoft Word

Excel

Deltek CRM

Job description

Control Point Associates, Inc. in Warren, NJ is seeking an experienced Administrative Assistant to support project managers and office operations.

The role involves scheduling, document creation, file management, CRM/Deltek data updates, and client greeting both in person and on calls. You will use Microsoft Word, Excel, Adobe Acrobat, and other office software to produce reports, contracts, and project materials while maintaining organized records and ensuring timely communication with team