Administrative Assistant: Office & Project Coordination

WSP in the U.S.; Tallahassee (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

WSP USA in Tallahassee, FL is seeking an Administrative Assistant to support Team 6 on diverse projects. The role involves meeting coordination, minutes, onboarding, and on-site event support.

You will handle office administration, vendor coordination, travel assistance, IT equipment setup, and basic budgeting support, with room to grow in a collaborative, safety-conscious environment.

Qualifications

• 3+ years of experience in administrative support.
• Associate’s degree can substitute for 1 year of experience.
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Professional demeanor with excellent communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide admin support including meetings scheduling, minutes, and on-site coordination.
• Serve as receptionist, manage calls, greet guests, and maintain contact lists.
• Process mail, shipments, and office supply orders; coordinate IT equipment needs.
• Assist with onboarding, I-9s, and coordination with IT for equipment and access cards.
• Support travel arrangements, catering, and event setup for trainings and meetings.

Skills

Administrative support

Microsoft Office

Scheduling & planning

Communication skills

Team player

Discretion & confidentiality

Education

Associate’s Degree

High School Diploma or GED

Tools

Oracle

Adobe Acrobat Pro

Job description

WSP USA in Tallahassee, FL is seeking an Administrative Assistant to support Team 6 on diverse projects. The role involves meeting coordination, minutes, onboarding, and on-site event support.

You will handle office administration, vendor coordination, travel assistance, IT equipment setup, and basic budgeting support, with room to grow in a collaborative, safety-conscious environment.