Administrative Assistant — Office & Programs Support

State of Missouri; Cape Girardeau (MO); On-site; USD 34,000 - 42,000; Full time

Job summary

Missouri Department of Conservation is seeking a clerical position to provide support to an assigned department in a standard office setting in Cape Girardeau, MO. The role emphasizes correspondence with customers, meeting coordination, and administrative tasks.

Requirements include a high school diploma or GED and at least three years of relevant experience, with strong communication and organizational skills.

Qualifications

• High school diploma or GED/HiSET required.
• At least three (3) years of progressively responsible professional experience.
• Excellent customer service and communication skills.
• Time management and organizational skills.
• Attention to detail.

Responsibilities

• Correspond and communicate with internal and external customers in-person and via phone and email.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
• Handle reservations and communication for school programs.
• Prepare meeting agendas and take minutes.
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Verify and process expense reports and invoices for payment and track vendor contracts.
• Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
• Maintain office supplies and order replacements as needed.
• Provide back-up to other administrative staff and cover the front desk as needed.

Skills

Customer service

Communication

Time management

Organization

Attention to detail

Office equipment

Education

High school diploma or GED/HiSET

Tools

Copier

Phone system

Scanner

10 key

Job description

Missouri Department of Conservation is seeking a clerical position to provide support to an assigned department in a standard office setting in Cape Girardeau, MO. The role emphasizes correspondence with customers, meeting coordination, and administrative tasks.

Requirements include a high school diploma or GED and at least three years of relevant experience, with strong communication and organizational skills.