Administrative Assistant

Missouri Department of Conservation; Cape Girardeau (MO); On-site; USD 22,000 - 30,000; Full time

Job summary

Missouri Department of Conservation is seeking a detail-oriented administrative assistant to provide clerical support across an assigned department. You will handle correspondence and communications with staff and the public, manage inquiries, and assist with school program logistics.

The role includes preparing agendas, minutes, brochures, and presentations, plus processing expenses and invoices. Candidates must have a high school diploma or GED and at least three years of related experience.

Qualifications

• High school diploma or GED/HiSET required.
• 3+ years of progressively responsible professional experience.

Responsibilities

• Correspond and communicate with internal and external customers in-person and via phone and email.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
• Handle reservations and communication for school programs.
• Prepare meeting agendas and take minutes.
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Verify and process expense reports and invoices for payment and track vendor contracts.
• Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
• Maintain office supplies and order replacements as needed.
• Provide back-up to other administrative staff and cover the front desk as needed.
• Troubleshoot office machines.
• Other duties, as assigned.

Skills

Customer service

Communication

Time management

Organizational skills

Office equipment operation

Multiline phone system

Data entry

Education

High school diploma or GED/HiSET

Tools

Copier

Fax machine

Scanner

10 key machine

Computer

Job description

Closing Date: October 26, 2026

Interview Date: TBD

Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC.

To learn more about the job, feel free to contact the hiring supervisor,Laci E Prucinskyat [e-mail] or at 573-290-5218 Ext. 4460, during regular business hours. We would love to hear from you!

Summary/Objective

Provide clerical support to an assigned department.

• Correspond and communicate with internal and external customers in-person and via phone and email.
• Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
• Handle reservations and communication for school programs.
• Prepare meeting agendas and take minutes.
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Verify and process expense reports and invoices for payment and track vendor contracts.
• Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
• Maintain office supplies and order replacements as needed.

Ancillary Job Duties

• Provide back-up to other administrative staff and cover the front desk as needed.
• Troubleshoot office machines.
• Other duties, as assigned.

Education and Experience

• High school diploma or GED/HiSET required.
• At least three (3) years of progressively responsible professional experience.

Knowledge, Skills and Abilities

• Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
• Excellent customer service and communication skills.
• Time management and organizational skills.
• Work is performed in a standard office environment.

Physical Abilities

• Remain in a stationary position 70% or more of the time.
• Constantly operate a computer and other office productivity machinery.
• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

Exemption Status/Special Notes

This position has been determined to be Nonexemptaccording to the Fair Labor Standards Act. Employees must agree to accept compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.

Salaried and hourly employees are expected to use a mobile device-cellular phone for Department business, as needed.

MDC promotes a Tobacco-Free (smoke and smokeless) working environment.

The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States. All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.

Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.

All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.