Administrative Assistant: Office Ops & Scheduling

eastersealsmidwest; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Easterseals Midwest is seeking an Administrative Assistant to provide essential administrative support and help ensure efficient office operations. Responsibilities include creating spreadsheets, managing electronic records, coordinating communications, scheduling, and assisting with billing processes.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a professional office environment. Local travel and HIPAA considerations may apply.

Qualifications

• Requires a high school diploma or equivalent and at least one year of administrative experience.
• Proficient in Microsoft Office, including Excel.
• Strong organizational skills and attention to detail; ability to multitask.

Responsibilities

• Creates and maintains spreadsheets and reports for tracking and reporting departmental information.
• Creates, maintains and closes individuals’ files in electronic records management systems.
• Prepares, scans and files documents into electronic records management systems.
• Orders and maintains inventory of supplies (medical, paper, office).
• Provides professional communication for internal and external stakeholders and responds to inquiries.
• Schedules meetings/appointments and provides logistical support.
• Prepares and sends information for billing and maintains related spreadsheets.
• Greets visitors and answers incoming calls.
• Supports program quality, safety and compliance measures and building maintenance as needed.

Skills

Interpersonal communication

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Job description

Easterseals Midwest is seeking an Administrative Assistant to provide essential administrative support and help ensure efficient office operations. Responsibilities include creating spreadsheets, managing electronic records, coordinating communications, scheduling, and assisting with billing processes.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a professional office environment. Local travel and HIPAA considerations may apply.