On-Site Administrative & Operations Support

ADP, Inc.; Fargo (ND); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Access to desktop

Phone line

Job summary

Easterseals Goodwill North Dakota (ESGWND) seeks an Administrative Assistant to support leadership and program coordinators, ensuring efficient, well-organized regional offices. You will handle calendars, travel arrangements, communications, and draft a wide range of documents.

You will also manage meeting logistics, onboarding, records, and compliance tasks while maintaining high levels of customer service and confidentiality.

Qualifications

• High school degree or GED required.
• Basic safety and first aid knowledge preferred.

Responsibilities

• Support leadership with calendars, schedules, travel, accommodations, and communications.
• Draft emails, memos, reports, and other correspondence.
• Prepare meeting materials and compile meeting minutes.
• File and retrieve corporate records, documents, and reports.
• Coordinate maintenance of office equipment and systems.
• Perform other assigned administrative duties.
• Manage office communications and support organizational goals through professional customer service.
• Welcome visitors and direct them appropriately.
• Monitor office entrances, phones, and general inquiries.
• Maintain exceptional customer service standards.
• Order, receive, distribute, and inventory office supplies, equipment, and forms.
• Maintain accurate postage and inventory records.
• Schedule and coordinate meetings, trainings, onboarding activities, and related logistics.
• Arrange travel, lodging, materials, and catering as needed.
• Support new hire onboarding paperwork and documentation.
• Track and maintain staff training records and required documentation.
• Verify annual employee credentials, including driver's licenses, insurance, and other required licensures.
• Communicate with employees and leadership to ensure timely completion of workforce requirements.

Education

High school degree / GED

Job description

Easterseals Goodwill North Dakota (ESGWND) seeks an Administrative Assistant to support leadership and program coordinators, ensuring efficient, well-organized regional offices. You will handle calendars, travel arrangements, communications, and draft a wide range of documents.

You will also manage meeting logistics, onboarding, records, and compliance tasks while maintaining high levels of customer service and confidentiality.