Administrative Assistant - Office & Operations Support

Peak Utility Services Group; Plantation, Northern (FL, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Peak Utility Infrastructure is seeking an Administrative Assistant to support office personnel and Operations teams. You will enter projects into Vista, handle calls, messages, and direct inquiries, and help create work packets for ongoing projects.

This role collaborates with General Managers and Supervisors to provide timely information and follow-up. The initial training month runs Mon-Fri 6:00am-2:30pm, after which schedule shifts to Tue-Sat 8:00am-4:30pm.

Qualifications

• High School diploma or GED required.
• 2+ years working in an office setting.
• Prior receptionist or office administrator experience preferred.

Responsibilities

• Welcoming visitors and directing them to the appropriate office / personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails and preparing documents, including office correspondence, memos, presentations, etc.
• Coordinating and managing appointments, meetings, and the conference room schedule to prevent duplicate bookings.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Handles all incoming and outgoing mail (FedEx, UPS, etc.).
• Handles food ordering and hospitality for meetings (except for BOD Meetings).
• Data entry and reporting assignments as requested from Peak USG staff.
• Schedules travel for and completes the expense reporting processes for all non-executive Peak USG staff.
• Serves as landlord contact.
• Performing other relevant duties when needed.

Skills

Customer service

Communication skills

Detail-oriented

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Peak Utility Infrastructure is seeking an Administrative Assistant to support office personnel and Operations teams. You will enter projects into Vista, handle calls, messages, and direct inquiries, and help create work packets for ongoing projects.

This role collaborates with General Managers and Supervisors to provide timely information and follow-up. The initial training month runs Mon-Fri 6:00am-2:30pm, after which schedule shifts to Tue-Sat 8:00am-4:30pm.