Administrative Assistant

Voltguard Utilities Limited; Dallas (TX); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Professional growth opportunities

Flexible remote work days

Job summary

A leading utility services provider in Dallas, TX is seeking a full-time Administrative Assistant. Responsibilities include providing administrative support, managing correspondence, maintaining databases, and coordinating events. Applicants should have a high school diploma and 1-2 years of relevant experience. The role offers competitive salary, benefits, and opportunities for growth.

Qualifications

• 1-2 years of experience in an administrative or office support role.
• Ability to work independently and prioritize tasks effectively.
• Knowledge of the utility industry is an asset, but not required.

Responsibilities

• Provide administrative support to the management team.
• Manage incoming and outgoing correspondence.
• Maintain and update company databases.
• Assist with the preparation of bids and proposals.
• Coordinate with stakeholders to ensure project completion.
• Organize internal and external events.
• Oversee company supplies and equipment maintenance.
• Manage office inventory and orders.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Microsoft Office Suite

Education

High school diploma or equivalent

Post-secondary education in business administration or related field

Job description

Voltguard Utilities Ltd is a leading provider of utility services, specializing in electrical and power distribution systems. We are committed to providing reliable and efficient services to our clients, ensuring their operations run smoothly and safely. As we continue to grow, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team.

This is a full-time position with a competitive salary and benefits package. The successful candidate will work Monday to Friday, from 9am to 5pm at our office located in Dallas, TX. This is a long-term contract with the opportunity for growth and advancement within the company.

Key Responsibilities

• Provide administrative support to the management team, including scheduling meetings, preparing reports and presentations
• Manage incoming and outgoing correspondence, including emails, phone calls, and mail
• Maintain and update company databases and records
• Assist with the preparation and submission of bids and proposals
• Coordinate with internal and external stakeholders to ensure timely completion of projects
• Assist with project tracking, task management, and communication between departments to ensure timely project delivery
• Organize internal and external events, including team meetings, training sessions, and company-wide functions. Handle logistics such as equipment setup
• Oversee Company supplies, equipment maintenance, and manage relationships with office vendors
• Manage office inventory and supplies, ordering new items as needed
• Serve as a point of contact for clients, vendors, and service providers, managing inquiries, resolving issues, and routing information to relevant departments.
• Support the HR department with various tasks, such as maintaining employee records and organizing company events
• Other duties as assigned by the management team.

Qualifications

• High school diploma or equivalent; post-secondary education in business administration or a related field is an asset
• Minimum of 1-2 years of experience in an administrative or office support role
• Proficient in Microsoft Office Suite and other computer applications
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to work independently and prioritize tasks effectively
• Excellent communication and interpersonal skills
• Knowledge of the utility industry is an asset, but not required.

Work Schedule

Typical work hours are 8:00am-5:00pm Monday through Friday with occasional after hour events. This role may be eligible for three remote work days a week.

Working at Voltguard Utilities Ltd

At Voltguard Utilities Ltd, we value our employees and strive to create a positive and inclusive work environment. We offer competitive salaries and benefits, as well as opportunities for professional growth and development. As an Administrative Assistant, you will play a crucial role in supporting the operations of our company and contribute to our success.

If you are a highly motivated and organized individual looking for a challenging and rewarding career in the utility industry, we encourage you to apply for this position. We look forward to welcoming you to our team at Voltguard Utilities Ltd.