Administrative Assistant

Riley Brothers, Inc.; Fort Lauderdale, Northern (FL, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Peak Utility Infrastructure is seeking an Administrative Assistant in Fort Lauderdale to support office personnel and Operations teams. The role involves creating work packets and entering projects into Vista, coordinating with General Managers and Supervisors, and assisting with calls and messages as needed.

The ideal candidate will have a high school diploma, 2+ years in an office setting, and proficient Microsoft Office skills.

Qualifications

• High School diploma or GED required.
• 2+ years working in an office setting.
• Prior receptionist or office administrator experience preferred.
• Possession of a valid State of Residence Driver’s License within two weeks of employment.
• Criminal and MVR background checks and pre-employment drug screening.

Responsibilities

• Welcomes visitors and directs them to the appropriate office or personnel.
• Answers phone calls, responds to emails and prepares documents.
• Coordinates and manages appointments and conference room schedule.
• Purchases office supplies, equipment and furniture.
• Oversees maintenance of office facilities and equipment.
• Handles mail and hospitality for meetings.
• Data entry and reporting for Peak USG staff; travel arrangements and expense reporting.
• Acts as landlord contact and performs other duties as needed.

Skills

MS Office

Communication skills

Education

High School diploma or GED

Tools

Vista

Job description

Peak Utility Infrastructure is an integrated engineering and construction company that serves the Electric, Natural Gas, and Telecommunications industries. We provide a full suite of engineering, construction, operations, and maintenance services, including repair, replacement, maintenance, and installation of natural gas, telecommunications, and electric infrastructure through our operating subsidiaries: SiteWise, Kelly Cable, Riley Brothers, 5 Star Electric, Superior Hydrovac and Superior Pipeline Services.

Our Core Values

Guided by Safety. Focused on Communities. Powered by Care.

Classification

Non-Exempt

Pay rate

$20-$25 depending on experience in the electric utilities industry.

Schedule

M-F 6:00am-2:30pm for the first month of training and then the schedule moves to a Tues-Sat 8:00am-4:30pm

The Administrative Assistant will be responsible for providing administrative support to our office personnel. The Administrative Assistant works directly with the Operations teams to create work packets and enter projects into Vista. This includes working with the General Managers and Supervisors to provide information, follow-up on questions and assistance as needed. This position also uses customer systems to obtain work orders, and follows up as needed with the GM's, Supervisors and/or customers. It might also require taking and receiving calls, taking messages and directing calls as needed.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Roles and Responsibilities

• Responsible for welcoming visitors and directing them to the appropriate office / personnel
• Carrying out clerical duties such as answering phone calls, responding to emails and preparing documents, including office correspondence, memos, presentations, etc.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Handles all incoming and outgoing mail (FedEx, UPS, etc.)
• Handles food ordering and hospitality for meetings (except for BOD Meetings)
• Data entry and reporting assignments/projects as requested from Peak USG staff
• Schedules travel for and completes the expense reporting processes for all non-executive Peak USG staff
• Serves as landlord contact
• Performing other relevant duties when needed

Success Factors

• Approachable, welcoming and personable personality
• Detail-oriented, professional and have excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Proofreading ability
• Soft analytical skills

Experience and Education

• High School diploma or GED required
• 2+ years working in an office setting
• Prior receptionist or office administrator experience preferred

Additional Requirements / Licenses/Certifications

• Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
• Candidates must pass criminal and Motor Vehicle Record (MVR)background checks and pass a pre-employment drug screen.

Notes

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.