Office Administrative Assistant

Pye-Barker Fire & Safety; North Platte (NE); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and holidays

Training and Career Development

Company vehicle (if job applicable)

Ownership plan eligibility

Job summary

Pye-Barker Fire & Safety in Nebraska is seeking an organized administrative professional to support office operations, budgeting, data entry, and reporting across departments.

You will greet clients, answer calls and emails, schedule field technicians, manage records, and assist with accounts payable and purchasing while keeping confidential information secure.

Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Friendly and courteous demeanor.
• Typing speed of at least 50 wpm.
• Proofreading ability.
• Proficient in Microsoft Office Suite.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and solve problems.
• Organize and prioritize workload.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails promptly.
• Manages telecommunications network and answering service.
• Makes appointments and referrals.
• Schedule Field Technicians daily.
• Manage data in spreadsheets and reports.
• Create and maintain office related records and reports.
• Data entry for accounts payable, purchase orders, inventory.
• Maintain confidentiality of employee/department files.
• Assist with job setup/maintenance in service software.
• Assist with collections.
• Assist other departments as needed.
• Support customer relations and contract creations.
• Perform other duties as assigned.

Skills

Greet visitors

Typing 50 wpm

Proofreading

MS Office

Independent work

Prioritization

Problem solving

Recordkeeping

Education

Bachelor or Associate degree or equivalent

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Schedule Field Technicians on a daily basis
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Assists with job setup/maintenance in service software
• Assists with collections
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Perform other duties assigned by management.
  
  

Education/Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
  
  

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
  
  

Pay Rate

• $20-$24/hr (depending on experience)
  
  

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees
  
  

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.