Operation Support Coordinator

pyebarkerfire; Miamisburg (OH); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for all eligible

Job summary

Pye-Barker Fire & Safety is seeking a detail-oriented Administrative Assistant to support daily operations at our location in the United States. You will handle client greetings, meet data-entry requirements, manage records, and assist with contracts and billing tasks.

The role emphasizes accuracy, timely communication, and collaborative problem solving in a safety-focused environment. Weekly pay and comprehensive benefits are included for qualified candidates.

Qualifications

• Bachelor's or associate degree or equivalent work experience.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Ability to greet visitors, clients and colleagues in a friendly and courteous manner.

Responsibilities

• Greets and directs clients and visitors.
• Maintain customer account information, including updating addresses, reviewing contract details, and processing necessary billing changes.
• Assists with Customer relations.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filling tasks.
• Receives, records, and distributes packages and mail.
• Maintains the integrity of departmental files.
• Compiles budget data and maintain financial records as requested.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Perform other duties assigned by management.

Skills

Typing 50 wpm

Proofreading

Office equipment knowledge

Clerical procedures

Data entry & spreadsheets

Independent work & problem solving

Organization & prioritization

Customer service orientation

Education

Bachelor's or associate degree or equivalent work experience

Tools

Spreadsheets

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of internal & external customer service tasks, recordkeeping, and clerical tasks to assist with the smooth operation of the organization. Provides administrative support to an assigned location, department, and/or unit. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities

• Greets and directs clients and visitors.
• Maintain customer account information, including updating addresses, reviewing contract details for accuracy, and processing necessary billing changes.
• Assists with Customer relations.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filling tasks.
• Receives, records, and distributes packages and mail.
• Maintains the integrity of departmental files.
• Compiles budget data and maintain financial records as requested.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Perform other duties assigned by management.

Education/Qualifications

• Bachelor's or associate degree or equivalent work experience.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.
• Ability to greet visitors, clients and colleagues in a friendly and courteous manner.

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

Pay

$20 to $23 depending on experience in a traditional administrative setting.

Weekly pay.

Benefits and Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.