Office Administrative Assistant

Pye-Barker Fire & Safety; Kearney (NE); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

All In Ownership Plan for eligible all

Job summary

Pye-Barker Fire & Safety in the United States is seeking an organized Administrative Assistant to support a busy location. You will greet clients, manage calls, schedule technicians, maintain records, and assist with billing and purchasing.

The role emphasizes accuracy, confidentiality, and teamwork. Qualifications include a bachelor or associate degree (or equivalent), typing 50 wpm, proficiency with Microsoft Office, and strong proofreading.

Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Schedule Field Technicians on a daily basis.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Assists with job setup/maintenance in service software.
• Assists with collections.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Perform other duties assigned by management.

Skills

Typing 50 wpm

Microsoft Office

Proofreading

Organization

Independent work

Education

Bachelor or Associate degree

Tools

Microsoft Office Suite

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.

• Answers phone calls and emails in a timely manner.

• Manages company telecommunications network and communicates with answering service.

• Makes appointments and referrals

• Schedule Field Technicians on a daily basis

• Manage data in spreadsheets and reports

• Creates and maintains office related records and reports

• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,

• Maintains the integrity and confidentiality of confidential employee or departmental files.

• Assists with job setup/maintenance in service software

• Assists with collections

• Assists other departments as needed

• Assists with Customer relations

• Assists with Contract creations

• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor or Associate degree or equivalent work experience.

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

• Ability to type at least 50 wpm.

• Ability to proofread.

• Proficient in Microsoft Office Suite or similar software.

• Basic understanding of office equipment.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently and identify and solve problems.

• Ability to organize and prioritize work.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Pay Rate:

• $20-$24/hr (depending on experience)

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short-term disability

• 401K with employer match

• Paid vacation and company holidays

• Training and Career Development

• Company vehicle (if job applicable)

• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.