Administrative Assistant

HCA Healthcare; Houston (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

HCA Healthcare’s College of Health Care Professions seeks an organized administrative assistant to support students, staff and visitors. The role includes front desk coverage, filing, scheduling, and general office tasks.

This position requires strong Microsoft Office skills, data entry accuracy, and the ability to coordinate supplies, shipments, and vendor invoices while maintaining professional communication and adherence to CHCP core values.

Qualifications

• High school diploma, or general education degree (GED).
• Minimum two years’ experience in an administrative role.
• Proficiency in Microsoft Office and data entry required.

Responsibilities

• Create purchase orders and order books, class supplies, office supplies, computer supplies for all campuses
• Ordering of all other products (janitorial supplies, specialty items, etc. all campuses)
• Receive and store books, class supplies, office supplies, computer supplies
• Distribute books, class supplies, office supplies, computer supplies according to current policy
• Collect vendor invoices and packing slips for transfer to shared services accounting, ensuring proper approvals have be obtained.
• Establish working relationships with all vendors; Obtain best possible pricing
• Create and issue uniform vouchers
• Record physical book inventories, according to current policy
• Keep copiers full of paper, staples and toner
• Replace toner cartridges in printers, as needed
• Trouble-shoot minor computer problems, contact person for IT outsourcing company
• Maintain phone extension list
• Issue access codes for long-distance calling and copiers
• Coordinate general maintenance repairs (HVAC, plumbing, janitorial)
• Arrange conference registrations, travel arrangements
• Set-up food, beverage and a/v needs for meetings, both in-house and off-site.
• Assist in planning and executing monthly Birthday celebrations, Graduations, Holiday Party,
• Student Appreciation events
• Shipping and receiving of all packages
• Provide Front Desk coverage when needed

Skills

Administrative tasks

Data entry

Front desk coverage

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Job Summary and Qualifications

Summary

Manages a variety of general office activities by performing general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing. Coordinates and maintains records for staff office space, phones, company credit cards and office keys. Creates and modifies various documents using Microsoft Office. In addition, responsible for the professional and efficient support of students, employees, visitors, and consumers; answer all switchboard phone calls and messages.

CHCP Core Values

This position also requires adherence to CHCP’s core values, which are the basic elements of how we go about our work. They are the practices we use (or should be using) every day in everything we do. Our core values are a small set of timeless guiding principles which we live by and include:

• Innovation: We embrace organizational goals and drive positive change.
• Compassion: We care about our students, their future employers, and the communities that they serve.
• Accountability: We are committed to responsibly upholding and reinforcing our values.
• Respect: We are accepting and considerate of others, regardless of background, abilities, or beliefs.
• Excellence: We execute our goals with passion and purpose and strive for the highest quality in our results.

Essential Duties and Responsibilities

• Create purchase orders and order books, class supplies, office supplies, computer supplies for all campuses
• Ordering of all other products (janitorial supplies, specialty items, etc. all campuses)
• Receive and store books, class supplies, office supplies, computer supplies
• Distribute books, class supplies, office supplies, computer supplies according to current policy
• Collect vendor invoices and packing slips for transfer to shared services accounting, ensuring proper approvals have be obtained.
• Establish working relationships with all vendors; Obtain best possible pricing
• Create and issue uniform vouchers
• Record physical book inventories, according to current policy
• Keep copiers full of paper, staples and toner
• Replace toner cartridges in printers, as needed
• Trouble-shoot minor computer problems, contact person for IT outsourcing company
• Maintain phone extension list
• Issue access codes for long-distance calling and copiers
• Coordinate general maintenance repairs (HVAC, plumbing, janitorial)
• Arrange conference registrations, travel arrangements
• Set-up food, beverage and a/v needs for meetings, both in-house and off-site.
• Assist in planning and executing monthly Birthday celebrations, Graduations, Holiday Party,
• Student Appreciation events
• Shipping and receiving of all packages
• Provide Front Desk coverage when needed

Education

• High school diploma, or general education degree (GED).

Experience

• Minimum two years’ experience in an administrative role.

Computer Skills

• Must be proficient in Microsoft Office (i.e. Excel, Outlook, and Word) and data entry.

Benefits

The College of Health Care Professions offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.