Administrative Assistant, Office of the Provost

Northampton Community College; Bethlehem (Northampton County); On-site; USD 25,000 - 30,000; Part time

Job summary

Northampton Community College seeks an Administrative Assistant (Office of the Provost) to join a busy office on a part-time basis (16 hours/week).

You will provide secretarial support, handle front-desk duties, manage calendars and travel, and coordinate meetings using Zoom/Teams, MS Word/Excel, and SharePoint.

The role emphasizes confidentiality, organization, and clear communication with internal and external partners; candidate should have a high school diploma (associate degree preferred).

Qualifications

• Education: high school graduate (associate degree preferred).
• Proficient in MS Word/Excel/SharePoint/Outlook.
• Excellent interpersonal skills with a high degree of confidentiality.
• Ability to prioritize, multi-task and organize work.
• Good oral and written communication; ability to follow instructions.

Responsibilities

• Produce documents from written, oral or electronically produced materials and proofread for accuracy.
• Answer phones and screen calls as required.
• Provide front-desk presence for the office; greet visitors; dispense routine information.
• Maintain files and records.
• Schedule appointments and manage calendars.
• Make travel arrangements.
• Set up conference room, including Zoom or Teams connections.
• Inventory and order office supplies.
• Operate general office equipment; maintain confidentiality.

Skills

MS Word

MS Excel

SharePoint

Outlook

Interpersonal skills

Confidentiality

Prioritization

Multi-tasking

Written and verbal communication

Following instructions

Education

High school diploma

Associate degree preferred

Tools

MS Word

MS Excel

SharePoint

Outlook

Job description

The staff and faculty of Northampton Community College share a single goal: to help students transform their lives through education. It's a goal that reaps rewards thousands of times over the course of a career. Employees at Northampton receive competitive compensation and an array of benefits while working on campuses located in a region with a very high quality of life.

NCC is strongly committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to identify their strengths or experiences in this area.

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Administrative Assistant, Office of the Provost

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This posting will close on:

10/17/2026

**No further applications will be accepted on or after this date**

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ADMINISTRATIVE ASSISTANT (OFFICE OF THE PROVOST) - Part-Time

16 hours per week (work schedule to be determined)

Responsibilities

Under the general supervision of the immediate supervisor(s): (1) Provide secretarial services, with specific instructions, using College Standard software and associated peripherals:

• produce documents from written, oral or electronically produced/transferred materials; proofread typed materials for accuracy;
• answer phones and screen calls as required and directed;
• provide a front-desk presence for the office; greet visitors; place routine calls and dispense routine information to internal and external parties;
• maintain files and records;
• schedule appointments and otherwise help to manage schedules;
• make travel arrangements;
• set up conference room, including establishing Zoom or Teams connections, for meetings;
• inventory and order office supplies;
• operate general office equipment, such as copier and desktop computers, as required;
• maintain confidentiality.

Organizational Relationships

Responsible to the immediate supervisor(s) for performance of assigned responsibilities.

Performance Standards

Performance in this position is considered satisfactory when responsibilities of the position have been carried out at a level that ensures efficient and effective support to all supported people.

Qualifications

(1) Education: (a) high school graduate (associate degree preferred); (b) any combination of training or experience which would facilitate the performance of the above responsibilities. (2) Skills, Knowledge, and Abilities: (a) proficient in College standard software including knowledge of MSWord/Excel/SharePoint/Outlook software, accurate keyboarding; (b) excellent interpersonal skills with a high degree of confidentiality required; c) ability to prioritize, multi-task and organize work; (d) good oral and written communication skills; (e) ability to understand and follow oral or written instructions. (3) Experience: Minimum 1 year of related experience.