Administrative Assistant: Office & Data Operations

Christus Health; Irving (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Christus Health in Irving, TX seeks an organized Administrative Assistant to manage office tasks, schedules, and records. You will prepare memos, reports, and maintain filing systems, using MS Office and other equipment; support staff, handling calls, mail, and coordination with vendors.

The role emphasizes accuracy, professionalism, and timely data analysis. Typical hours are 8AM–5PM, Monday–Friday, in a full-time capacity at our Irving campus.

Qualifications

• High School Diploma preferred.
• Certificate Program preferred.
• 2+ years of administrative work experience preferred depending on education.
• CAP certification preferred; PACE certification preferred.

Responsibilities

• Establishing and maintaining subject matter files for supervisor's use in preparing recommendations for projects.
• Producing a variety of recurring reports, charts, and statistical data relating to workload, timeliness, and quality control.
• Applying knowledge of software capabilities to resolve problems and complete standard/nonstandard assignments.
• Updating folders to manage equipment information and preventive maintenance requirements.
• Coordinating with internal and external individuals to respond to inquiries.
• Answer telephones and take messages or transfer calls.
• Schedule appointments and update event calendars.
• Arrange staff meetings.
• Handle incoming and outgoing mail and faxes.
• Prepare memos, invoices, or other reports.
• Edit documents.
• Maintain records, folders and filing systems, electronic or paper.
• Perform basic bookkeeping.
• Provide professional courteous service to all customers.
• Assist in data analysis and reporting trends to management.
• Work with little supervision and exercise judgment.

Skills

Administrative support

Scheduling

Data entry

Record keeping

Education

High School Diploma

Certificate Program

CAP certification

PACE certification

Tools

MS Office

Job description

Christus Health in Irving, TX seeks an organized Administrative Assistant to manage office tasks, schedules, and records. You will prepare memos, reports, and maintain filing systems, using MS Office and other equipment; support staff, handling calls, mail, and coordination with vendors.

The role emphasizes accuracy, professionalism, and timely data analysis. Typical hours are 8AM–5PM, Monday–Friday, in a full-time capacity at our Irving campus.