Administrative Assistant/ VIrtual Assistant

Thebes USA; Irving (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A dynamic company in Texas is seeking a highly organized Administrative Assistant / Virtual Assistant to support operations. You will manage schedules, provide administrative assistance, and communicate across teams to enhance productivity. The ideal candidate must have excellent communication and organizational skills, proficiency in Microsoft Office, and experience in virtual collaboration tools. This role offers a unique opportunity for growth in a fast-paced environment.

Qualifications

• Proven experience as an administrative assistant or in a related position.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and multitask effectively.

Responsibilities

• Manage and maintain executives' schedules.
• Provide administrative support including data entry and filing.
• Communicate effectively with internal teams and stakeholders.

Skills

Organizational skills

Communication skills

Problem-solving skills

Time management

Detail-oriented

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Job Title: Administrative Assistant / Virtual Assistant

We are seeking a highly organized and self-motivated Administrative Assistant / Virtual Assistant to join our dynamic team in Irving. This role is critical in ensuring smooth operations within our organization, providing administrative support, and maintaining effective communication across various departments. As a key player in our office, you will directly contribute to the efficiency and productivity of our team, ultimately enhancing the overall success of our organization.

In this position, you will collaborate with team members to support various administrative tasks, manage schedules, and assist in project coordination. We value a positive work culture that emphasizes teamwork, communication, and growth, making this role an excellent opportunity for someone who thrives in a fast-paced, flexible environment while supporting our mission of delivering exceptional services.

Responsibilities:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Provide administrative support, including data entry, filing, and document management.
• Communicate effectively with internal teams and external stakeholders.
• Assist in preparing reports, presentations, and correspondence as needed.
• Handle incoming calls, emails, and other communications promptly and professionally.
• Organize and prioritize tasks to ensure timely completion of projects.
• Maintain office supplies and inventory levels, placing orders when necessary.
• Implement and maintain efficient office systems to improve workflow.
• Conduct research and special projects as assigned by management.
• Assist in onboarding new employees and managing training schedules.
• Support various team initiatives and events as needed.

Requirements:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a related position.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to prioritize tasks and multitask effectively.
• Attention to detail and problem-solving skills.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Ability to work independently with minimal supervision.
• Strong interpersonal skills to foster positive working relationships.
• Experience in customer service or support is a plus.