Administrative Assistant — Office & Data Management

First Call; Richmond (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

First Call is seeking an Administrative Assistant to support the office with clerical tasks, data entry, and document preparation. The role emphasizes strong Word and Excel skills, organization, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will handle correspondence, maintain filing systems, coordinate meetings, and assist with events. This is an in-person, full-time position requiring reliability and professional conduct.

Qualifications

• Proven experience as an Administrative Assistant or in a related role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Advanced proficiency in Microsoft Word and Microsoft Excel is required.
• Strong word-processing and document-formatting skills.
• Experience with data entry and maintaining databases.
• Ability to prepare professional business letters and communications.
• Strong office organization and recordkeeping skills.
• Ability to learn and apply new information and procedures.
• Ability to coordinate projects and work effectively with team members.

Responsibilities

• Provide administrative and clerical support to ensure efficient operation of the office.
• Answer, screen, and direct phone calls, emails, and inquiries.
• Prepare professional business letters, correspondence, reports, and other documents.
• Maintain organized filing systems for documents, records, reports, and other office materials.
• Perform accurate data entry and maintain databases and electronic records.
• Coordinate projects and assist with project management tasks.
• Manage calendars, schedule appointments, and coordinate meetings.
• Assist with office management duties, including ordering supplies and inventory.
• Greet visitors and direct them to the appropriate person or department.
• Assist with meetings, special events, presentations, and other activities as needed.
• Perform digital voice transcription and format transcribed information into Word.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Word processing

Excel proficiency

Data entry

Calendar management

Communication skills

Multitasking

Attention to detail

Independent work

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Job description

First Call is seeking an Administrative Assistant to support the office with clerical tasks, data entry, and document preparation. The role emphasizes strong Word and Excel skills, organization, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will handle correspondence, maintain filing systems, coordinate meetings, and assist with events. This is an in-person, full-time position requiring reliability and professional conduct.