Administrative Assistant — Department Support & Coordination

Austin Community College District; San Gabriel (CA); On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Medical

Dental

Life insurance

Disability insurance

Retirement plans

AD&D

TRS

ORP

ACCMPP

Job summary

Austin Community College District seeks an Assistant, Administrative Department-Specific Recruitment to provide clerical and administrative support for a department, handling correspondence, scheduling, and communications with faculty, staff, and students.

The role requires two years of related experience, a high school diploma or equivalent, and familiarity with office software for data entry, reports, and basic budgeting tasks; the position emphasizes customer service and teamwork in a

Qualifications

• Two years of related work experience.
• High school diploma or educational equivalent.
• Basic bookkeeping procedures.
• Procurement liaison skills (P-Card reconciliation, requisitions).
• Managing department budgets.

Responsibilities

• Perform departmental clerical tasks and manage correspondence.
• Answer phones and emails; organize schedules and meetings.
• Communicate program information to students.
• Enter data and prepare routine reports.
• Maintain files and budgets as needed.
• Coordinate procurement and office equipment.

Skills

Interpersonal skills

Organizational skills

Data entry

Customer service

Education

High school diploma or equivalent

Tools

Spreadsheet software

Word processing

Database

Presentation software

Social media

Desktop publishing

Webpage updates

Job description

Austin Community College District seeks an Assistant, Administrative Department-Specific Recruitment to provide clerical and administrative support for a department, handling correspondence, scheduling, and communications with faculty, staff, and students.

The role requires two years of related experience, a high school diploma or equivalent, and familiarity with office software for data entry, reports, and basic budgeting tasks; the position emphasizes customer service and teamwork in a