Secretary

South Texas College; United States; On-site; USD 32,000 - 36,000; Full time

Job summary

South Texas College is seeking a detail-oriented secretary in the Heating, Ventilation, Air Conditioning and Refrigeration department. The role supports daily administrative tasks, handles correspondence, schedules, travel, and expense processing, and ensures accurate records and efficient front-desk service for students and staff.

Ideal candidates will have strong communication skills, proficiency with Microsoft Office, and the ability to manage multiple tasks with deadlines while maintaining

Qualifications

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook, Windows environment and internet research.
• Ability to perform basic office skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within deadlines.

Responsibilities

• Prepare routine correspondence, forms, reports and other material using standard electronic and computer-based equipment.
• Interact with students, staff and the public in a positive manner and answer questions on department matters.
• Make travel arrangements and prepare travel requests and vouchers.
• Proofread reports and program revisions.
• Assist in planning meetings and activities.
• Attend training sessions to improve skills.
• Support budgeting and process invoices for payment.
• Monitor inventory and supplies and re-orders as needed.

Skills

Excellent communication

Microsoft Office

Organizational skills

Typing and basic office tasks

Interpersonal skills

Education

Associate's degree preferred

College certificate

Job description

Job Description

Department: Heating, Ventilation, Air Conditioning and Refrigeration

General Statement of Job

The Secretary performs secretarial duties in department.

Specific Duties and Responsibilities

• Prepares routine correspondence, forms, reports, and other material using standard electronic and computer-based equipment.
• Interacts and provides customer service with students, staff and the public in a positive manner and answers questions regarding department matters.
• Makes travel arrangements, including transportation and accommodations, and prepares travel requests and vouchers.
• Participates in proofreading reports, program revisions or other related documents.
• Assists in planning meetings/activities.
• Attends training sessions as available to increase and improve skills.
• Conducts back-up procedures on computers.
• Maintains files of specified and confidential materials.
• Maintains calendars of scheduled appointments, meetings and special events.
• Maintains time records for department staff.
• Assists in monitoring budget for department.
• Processes invoices for payment.
• Creates requisitions for maintenance, contract parts and/or services as needed.
• Monitors and manages inventory and supplies, re-orders and stocks items as needed.
• Assists with preparation of workshop materials, department projects and online data.
• Performs other duties as assigned.

Required Education and Experience

• 1. To qualify, one of the following must be met: College Certificate; Associate's degree preferred A minimum of 30 earned college hours
• 2. At least one (1) year of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Ability to perform basic office skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of students, customers or employees of organization.
• Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
• Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist.
• Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation $16.25 Desired Start Date September 08, 2026 Posting Close Date (No Close Date if Blank) 19 October 2026 11:59pm

Founded in 1993, South Texas College offers more than 127 degree & certificate options, including associate degrees in a variety of liberal art, social science, business, math, science, technology, advanced manufacturing, and allied health fields of study. Additionally, South Texas College is the only community college in the State of Texas to offer 5 baccalaureate degrees. South Texas College has a faculty and staff of more than 2,200 to serve the college’s five campuses, two higher education centers, and one virtual campus. Since 2000, the Dual Credit Programs has served 130,000 high school students at 70 high school partners, saving families over $340 million dollars in tuition.