Administrative Assistant & Office Coordinator

Ben Hur Construction Co.; St. Louis (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Life and disability insurance

Professional development opportunities

Job summary

Ben Hur Construction Co. is seeking an Administrative Assistant/Front Desk Receptionist to be the first contact for visitors, clients, vendors, and employees. The role manages front desk operations and provides broad administrative support across departments in a fast-paced construction environment.

The candidate should be detail-oriented, discreet, and dependable, with the ability to handle multiple priorities. This on-site position requires five days per week in the office.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of 2 years administrative/receptionist experience.
• Experience in construction industry preferred.
• Proficiency in Microsoft Office; strong written and verbal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet visitors and assist callers in a professional, welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Maintain reception, conference rooms, and common areas.
• Prepare and proofread documents; create PowerPoint presentations.
• Schedule meetings and manage calendars; coordinate room logistics.
• Support travel arrangements; assist with data entry and filing.
• Assist with travel and expense reporting; manage confidential information.
• Support HR onboarding and company events; assist with communications.

Skills

Microsoft Office

Communication skills

Organization

Time management

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Position Summary

Ben Hur Construction Company is seeking a professional, organized, and customer-focused Administrative Assistant/Front Desk Receptionist to serve as the first point of contact for visitors, clients, vendors, and employees. This position manages front desk operations, provides administrative support across departments, and helps ensure the efficient day-to-day operation of the office.

The ideal candidate is detail-oriented, discreet, and dependable, with the ability to manage multiple priorities in a fast-paced construction environment. This individual takes pride in producing polished, high-quality work, demonstrates sound judgment, anticipates office needs, and handles confidential information with professionalism.

Because this role serves as a central point of contact for employees, visitors, vendors, and clients, this position is fully on-site and requires working in the office five days per week.

Essential Duties and Responsibilities

Front Desk & Reception

• Greet and assist visitors, clients, vendors, and job applicants in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail, packages, and deliveries, including sorting and distribution.
• Maintain the reception area, conference rooms, and common areas in a neat, organized, and professional condition.

Administrative & Office Support

• Provide administrative support to management and various departments as needed.
• Prepare, format, proofread, and distribute correspondence, reports, forms, and other documents.
• Create polished, professional PowerPoint presentations and other business materials with a strong focus on accuracy, consistency, and presentation quality.
• Schedule meetings, maintain calendars, and coordinate conference rooms and meeting logistics.
• Assist with data entry, filing, scanning, and document management.
• Maintain organized electronic and paper filing systems.
• Monitor, stock, and order office, kitchen, and breakroom supplies.
• Assist with travel arrangements as needed.
• Handle employee, financial, executive, and other sensitive information with confidentiality and discretion.
• Assist with company credit card reconciliation, including gathering receipts, reviewing transactions, and maintaining supporting documentation.

Company Events & Employee Support

• Assist with planning and coordinating company meetings, employee events, celebrations, lunches, and other company activities.
• Coordinate event logistics, including food and beverage orders, supplies, room setup, vendors, and invitations.
• Assist with event setup and cleanup as needed.
• Support employee communications and company-wide announcements.

Construction Operations Support

• Assist with processing, preparing, tracking, and distributing project-related documentation.
• Coordinate construction drawings, permits, and project correspondence.
• Maintain vendor, subcontractor, and client information.
• Assist with bid submissions and document compilation as needed.

Human Resources Support

• Assist with onboarding and new hire orientation scheduling.
• Maintain confidential employee and applicant records in accordance with company policies.
• Provide additional administrative support for HR activities as needed.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of 2 years of administrative, receptionist, office coordination, or related experience.
• Construction, contracting, engineering, or related industry experience preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Ability to create polished, professional presentations and business documents.
• Strong written and verbal communication skills.
• Excellent organizational, time management, and prioritization skills.
• Ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong customer service and interpersonal skills.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Experience with expense reporting, credit card reconciliation, or similar administrative accounting functions preferred.
• Ability to work on-site in the office five days per week with dependable attendance and punctuality.

Knowledge, Skills, and Abilities

• Professional demeanor with strong interpersonal skills.
• Strong attention to detail, accuracy, and presentation quality.
• Ability to work independently and collaboratively.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Ability to anticipate administrative and office needs and take initiative.
• Strong follow-through and ability to manage responsibilities through completion.
• Dependable attendance and punctuality.
• Ability to interact professionally with employees at all levels of the organization, as well as visitors, customers, and vendors.

Physical Requirements

• Ability to sit, stand, walk, bend, and reach throughout the workday.
• Ability to occasionally lift and carry up to 25 pounds.
• Frequent use of computers, telephones, and other office equipment.
• Ability to assist with stocking office and kitchen supplies and occasional setup for meetings and company events.

Benefits

Ben Hur offers a competitive compensation and benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Life and disability insurance
• Professional development opportunities

Ben Hur Construction is an Equal Opportunity Employer and values a diverse and inclusive workplace.