Administrative Assistant

Construction Resources; Santa Rosa Beach (FL); On-site; USD 36,000 - 58,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Employer Paid Basic Employee Life and/

Employer Paid Long Term Disability

Flexible Spending Accounts

Voluntary Short-Term Disability

Voluntary Life and AD&D Insurance

Voluntary Accident Insurance

Voluntary Critical Illness Insurance

Job summary

Construction Resources, a trusted partner to designers, builders, remodelers, and homeowners, seeks an Administrative Assistant to support project coordination and administrative tasks. The role involves handling documents, insurance, compliance, and coordination with internal teams on preconstruction activities.

The ideal candidate has construction or homebuilding experience, can interpret cabinet plans, assist with takeoffs and basic estimating, and is proficient in MS Office.

Qualifications

• 2+ years of admin, coordinator, or project support experience.
• Construction or homebuilding background preferred.
• Ability to read cabinet plans and project drawings.
• Basic knowledge of material takeoffs and estimating.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Familiarity with compliance, insurance, or contract documentation.

Responsibilities

• Answer and route incoming calls; manage emails and general correspondence professionally.
• Prepare, edit, and distribute documents including reports and memos.
• Create, request, maintain, and submit insurance documentation, payrolls, compliance records, and contracts.
• Track and support submission of contracts and change orders with project teams.
• Log and maintain preconstruction submittals from internal team members.
• Follow up on samples, bids, specs, and related docs for timely submission.
• Interpret and review cabinet plans and project drawings.
• Support takeoffs and basic estimating activities as needed.
• Maintain filing systems to support project accuracy and compliance.
• Provide general admin and project coordination support for day-to-day operations.

Skills

Cabinet plans interpretation

Project coordination

Communication & teamwork

Organization & time management

Problem solving

Education

High school diploma or equivalent

Associate degree or administrative training preferred

Tools

MS Office Suite

Job description

OVERVIEW

At Construction Resources and its affiliated companies, we are more than a distributor - we are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we've delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects.

Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you'll be part of a dedicated team that values people, quality, and continuous growth.

POSITION OVERVIEW

The Administrative Assistant provides administrative, clerical, and project coordination support to ensure the smooth operation of the business. This role works closely with internal teams on project and preconstruction activities, managing documentation, coordinating communication, and maintaining accurate records. The ideal candidate has experience in construction or homebuilding, understands basic project coordination, and can interpret cabinet plans and assist with takeoffs and estimating.

KEY RESPONSIBILITIES

Answer and route incoming phone calls; manage emails and general correspondence professionally and in a timely manner.

Prepare, edit, and distribute documents, including reports, presentations, memos, and forms.

Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents.

Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams.

Log, track, and maintain preconstruction submittals from internal team members.

Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timely submission.

Assist with interpreting and reviewing cabinet plans, project specifications, and related documentation.

Support project takeoffs and basic estimating activities as needed.

Maintain organized digital and physical filing systems to support project accuracy and compliance.

Provide general administrative and project coordination support to ensure efficient day-to-day operations.

EXPERIENCE & QUALIFICATIONS

High school diploma or equivalent required; associate degree or additional administrative training preferred.

2+ years of experience in an administrative, coordinator, or project support role preferred.

Background in construction, homebuilding, or related trades preferred.

Experience with project coordination and construction documentation.

Ability to read and interpret cabinet plans and project drawings.

Basic knowledge of material takeoffs and estimating.

Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

Familiarity with compliance, insurance, or contract documentation preferred.

SKILLS & COMPETENCIES

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Discretion and professionalism when handling confidential information.

Collaborative mindset with the ability to work effectively across teams.

Customer-service-oriented approach when interacting with clients, vendors, and visitors.

Strong problem-solving skills and willingness to learn construction processes and systems.

BENEFITS

• Medical
• Dental
• Vision
• Employer Paid Basic Employee Life and AD&D Insurance
• Employer Paid Long Term Disability
• Flexible Spending Accounts
• VoluntaryShort-Term Disability
• Voluntary Life and AD&D Insurance
• Voluntary AccidentInsurance
• Voluntary Critical IllnessInsurance

EEO

At Construction Resources, our people are the driving force behind everything we do. Construction Resources is an equal opportunity employer that aspires to be the best in the business by building an associate experience that celebrates growth, development, and purpose.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to speak or hear. The employee is frequently required to sit for extended periods of time, stand, walk, climb stairs, use hands to finger, handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position that requires overtime as business needs dictate.

OTHER DUTIES

Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.