Front Office Administrator/ Payroll Coordinator

Hybrid Renovations; California; On-site; USD 38,000 - 52,000; Full time

Job summary

Hybrid Renovations in California is seeking a friendly Receptionist / Office Administrator to join our team. This role blends front desk duties with office administrative support to help keep daily operations running smoothly in a fast-paced construction environment.

Responsibilities include answering calls, greeting clients and vendors, managing the inbox, scheduling meetings, supporting project managers, organizing files and documents, coordinating with suppliers, and basic bookkeeping tasks.

Qualifications

• Previous experience as a receptionist, administrative assistant, office coordinator, or office manager preferred.
• Experience in the construction or home improvement industry is a plus, but not required.
• Experience processing payroll is preferred but not required. Training will be provided for the right candidate.
• Excellent communication and customer service skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency with computers, email, scheduling software, Microsoft Office or Google Workspace, and other standard office applications.
• Professional demeanor, positive attitude, and dependable work ethic.
• Ability to work independently as well as collaboratively within a team.
• Willingness to learn new processes, take initiative, and adapt to changing priorities.
• Punctual, reliable, and committed to maintaining a professional work environment.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Welcome clients, vendors, and visitors, creating a positive first impression.
• Monitor and manage the company email inbox, responding to inquiries or directing messages appropriately.
• Schedule appointments, consultations, meetings, and other company events.
• Provide administrative support to project managers and office staff.
• Organize, maintain, and update job files, permits, contracts, and other important documents.
• Coordinate with vendors, suppliers, subcontractors, and customers as needed.
• Order and maintain office supplies while ensuring the office remains organized and efficient.
• Assist with basic bookkeeping tasks, including invoices, payments, and recordkeeping.
• Support management with day-to-day operational and administrative tasks.
• Perform other administrative duties as assigned.

Skills

Reception experience

Administrative support

Customer service

Multitasking

Organizational skills

Communication skills

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Position Overview

We are seeking a friendly, organized, and dependable Receptionist / Office Administrator to join our team. This role combines front desk responsibilities with office administrative support to help keep daily operations running smoothly. The ideal candidate is detail-oriented, proactive, and able to multitask in a fast-paced construction environment while providing exceptional customer service.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.


• Welcome clients, vendors, and visitors, creating a positive first impression.


• Monitor and manage the company email inbox, responding to inquiries or directing messages appropriately.


• Schedule appointments, consultations, meetings, and other company events.


• Provide administrative support to project managers and office staff.


• Organize, maintain, and update job files, permits, contracts, and other important documents.


• Coordinate with vendors, suppliers, subcontractors, and customers as needed.


• Order and maintain office supplies while ensuring the office remains organized and efficient.


• Assist with basic bookkeeping tasks, including invoices, payments, and recordkeeping.


• Support management with day-to-day operational and administrative tasks.


• Perform other administrative duties as assigned.

Qualifications

• Previous experience as a receptionist, administrative assistant, office coordinator, or office manager preferred.


• Experience in the construction or home improvement industry is a plus, but not required.


• Experience processing payroll is preferred but not required. Training will be provided for the right candidate.


• Excellent communication and customer service skills.


• Strong organizational skills with exceptional attention to detail.


• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.


• Proficiency with computers, email, scheduling software, Microsoft Office or Google Workspace, and other standard office applications.


• Professional demeanor, positive attitude, and dependable work ethic.


• Ability to work independently as well as collaboratively within a team.


• Willingness to learn new processes, take initiative, and adapt to changing priorities.


• Punctual, reliable, and committed to maintaining a professional work environment.

Why Join Our Team?

We offer a supportive and team-oriented work environment where every employee plays an important role in our success. This position provides the opportunity to develop valuable administrative and customer service skills while working alongside experienced professionals in the construction industry. If you're organized, enjoy helping others, and are looking for a stable role with opportunities to grow, we'd love to hear from you.