Administrative Assistant & Office Coordinator

Magrym Consulting, Inc.; Odessa (TX); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

401 K

Health Insurance

HSA Employer Contribution

Dental Insurance

Vision Insurance

Short Term/Long Term Disability

Life Insurance

Gym Membership

Job summary

Magrym Consulting, Inc. is seeking an Administrative Assistant to provide entry-level support for day-to-day operations. Reporting to the Office Manager, you will handle routine office duties, assist with special projects, and maintain professional communication with clients and vendors in a collaborative environment.

You will contribute to efficient office operations, manage calendars, and perform bookkeeping in Deltek Ajera while supporting managers and staff with various administrative tasks.

Qualifications

• High school diploma, strongly preferred.
• Associate degree in Business Administration, Mathematics, Science, strongly preferred.
• Experience and education may be substituted for one another.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite 365, with the ability to learn new or updated software.

Responsibilities

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Create and maintain filing systems (electronic and physical).
• Draft letters, memos, invoices, reports, and other documents.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travel, meetings, and appointments for managers and supervisors.
• Schedule and coordinate meetings for staff and other meetings.
• Maintain office supplies and coordinate maintenance of office equipment.
• Proactively manage and prioritize calendar and itineraries.
• Perform bookkeeping in Deltek Ajera data entry.
• Maintain Health and Safety program.
• Prepare communications (agendas, memos, emails, invoices).
• Facilitate project research and provide reports and spreadsheets.

Skills

Communication skills

Organizational skills

Time management

Office administration

Typing 50 wpm

MS Office 365

Confidentiality

Customer service

Education

Associate degree in Business Administration

High school diploma

Tools

Deltek Ajera

Microsoft Office 365

Job description

Magrym Consulting, Inc. is seeking an Administrative Assistant to provide entry-level support for day-to-day operations. Reporting to the Office Manager, you will handle routine office duties, assist with special projects, and maintain professional communication with clients and vendors in a collaborative environment.

You will contribute to efficient office operations, manage calendars, and perform bookkeeping in Deltek Ajera while supporting managers and staff with various administrative tasks.