Administrative Assistant

Magrym Consulting, Inc.; Midland (TX); Presencial; USD 30.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401 K

Health Insurance

HSA Employer Contribution

Dental Insurance

Vision Insurance

Short Term/Long Term Disability

Life Insurance

Gym Membership

Descripción de la vacante

Magrym Consulting, Inc. is seeking an entry-level Administrative Assistant to support day-to-day operations under the Office Manager.

The role involves handling office tasks, drafting documents, scheduling travel and meetings, maintaining filing systems, and ensuring confidential handling of information. Ideal candidates will have strong communication, organizational, and time-management skills, proficiency in MS Office, and the ability to manage calendars and basic bookkeeping tasks.

Formación

• Entry-level administrative support experience preferred
• Strong verbal and written communication skills
• Proficiency in MS Office 365 and ability to learn new software
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational skills and attention to detail

Responsabilidades

• Answer and transfer phone calls, screen when necessary.
• Welcome and direct visitors and clients.
• Create and maintain filing systems, electronic and physical.
• Draft letters, memos, invoices, reports, and other documents.
• Respond to and resolve administrative inquiries.
• Coordinate and schedule travel, meetings, and appointments for managers.
• Schedule meetings for staff and other meetings.
• Maintain office supplies and coordinate maintenance of equipment.
• Manage calendar and itineraries.
• Handle bookkeeping in Deltek Ajera data entry.
• Maintain Health and Safety program.
• Prepare communications such as agendas, memos, emails, invoices.
• Facilitate project research and provide reports and spreadsheets.
• Perform other duties as assigned by management.

Conocimientos

Communication

Typing 50 wpm

Organization

Time management

MS Office 365

Confidentiality

Customer service

Educación

High school diploma

Associate degree in Business Administration

Associate degree in Mathematics or Science

Herramientas

None

Descripción del empleo

Job Summary

Reporting to the Office Manager, the Administrative Assistant provides entry-level support and coordinates to support the day-to-day operations of Magrym Consulting, Inc. In this role, the Administrative Assistant assists with all administrative, routine office duties, along with special projects. Additionally, the Administrative Assistant will exhibit exceptional professional and communication skills in a collaborative environment. The Administrative Assistant, with the guidance of the Office Manager, works to meet the needs of the business in an organized and efficient manner.

Essential Duties and Responsibilities

• Answers and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Creates and maintains filing systems, for both electronic and physical files
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments for managers and supervisors
• Schedules and coordinates meetings for staff and other meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Proactively manages and prioritizes calendar and itineraries
• Manages accounts and performs bookkeeping in Deltek Ajera data entry
• Maintains Health and Safety program
• Prepares communications, such as agendas, memos, emails, invoices, and other correspondence
• Facilitates project research and provides reports and spreadsheets as requested
• Performs additional duties as assigned by management
• Performs other related duties as assigned

Required Skills and Abilities

• Ability to professionally communicate with clients, vendors, employees, and management
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Has extensive knowledge of office administration, clerical procedures, and recordkeeping system
• Able to type a minimum of 50 words per minute
• Proficient with Microsoft Office Suite 365, with the ability to learn new or updated software
• Ability to learn new or updated software
• Must meet confidentiality expectations as to confidential, proprietary, and sensitive Company information
• Has a high level of customer service delivery

Education and Experience

• High school diploma, strongly preferred
• Associate degree in Business Administration, Mathematics, Science, strongly preferred
• Experience and education may be substituted for one another

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to fifteen (15) pounds at times

• 401 K
• Health Insurance
• HSA Employer Contribution
• Dental Insurance
• Vision Insurance
• Short Term/Long Term Disability
• Life Insurance
• Gym Membership