Administrative Assistant & Office Coordinator

Magrym Consulting, Inc.; Midland (TX); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

401 K

Health Insurance

HSA Employer Contribution

Dental Insurance

Vision Insurance

Short Term/Long Term Disability

Life Insurance

Gym Membership

Job summary

Magrym Consulting, Inc. is seeking an entry-level Administrative Assistant to support day-to-day operations under the Office Manager.

The role involves handling office tasks, drafting documents, scheduling travel and meetings, maintaining filing systems, and ensuring confidential handling of information. Ideal candidates will have strong communication, organizational, and time-management skills, proficiency in MS Office, and the ability to manage calendars and basic bookkeeping tasks.

Qualifications

• Entry-level administrative support experience preferred
• Strong verbal and written communication skills
• Proficiency in MS Office 365 and ability to learn new software
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational skills and attention to detail

Responsibilities

• Answer and transfer phone calls, screen when necessary.
• Welcome and direct visitors and clients.
• Create and maintain filing systems, electronic and physical.
• Draft letters, memos, invoices, reports, and other documents.
• Respond to and resolve administrative inquiries.
• Coordinate and schedule travel, meetings, and appointments for managers.
• Schedule meetings for staff and other meetings.
• Maintain office supplies and coordinate maintenance of equipment.
• Manage calendar and itineraries.
• Handle bookkeeping in Deltek Ajera data entry.
• Maintain Health and Safety program.
• Prepare communications such as agendas, memos, emails, invoices.
• Facilitate project research and provide reports and spreadsheets.
• Perform other duties as assigned by management.

Skills

Communication

Typing 50 wpm

Organization

Time management

MS Office 365

Confidentiality

Customer service

Education

High school diploma

Associate degree in Business Administration

Associate degree in Mathematics or Science

Tools

None

Job description

Magrym Consulting, Inc. is seeking an entry-level Administrative Assistant to support day-to-day operations under the Office Manager.

The role involves handling office tasks, drafting documents, scheduling travel and meetings, maintaining filing systems, and ensuring confidential handling of information. Ideal candidates will have strong communication, organizational, and time-management skills, proficiency in MS Office, and the ability to manage calendars and basic bookkeeping tasks.