Administrative Assistant & Office Coordinator

University of Miami; Miami (FL); Presencial; USD 35 000 - 48 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

Dental benefits

Tuition remission

Resumo da oferta

The University of Miami Administrative Assistant provides essential clerical support to the assigned department(s), facilitating smooth operations and professional communication. Responsibilities include preparing reports, scheduling, minutes, and travel arrangements, while maintaining filing systems and upholding university policies.

Qualifications include a high school diploma, at least 1 year of relevant experience, and proficiency in Microsoft Office; strong written and verbal communication

Qualificações

• Education: High school diploma or equivalent.
• Experience: Minimum 1 year of relevant experience.
• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in Microsoft Office.

Responsabilidades

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Conhecimentos

Communication

Interpersonal skills

Attention to detail

Discretion with confidential info

Microsoft Office

Records management

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Office

Descrição da oferta de emprego

The University of Miami Administrative Assistant provides essential clerical support to the assigned department(s), facilitating smooth operations and professional communication. Responsibilities include preparing reports, scheduling, minutes, and travel arrangements, while maintaining filing systems and upholding university policies.

Qualifications include a high school diploma, at least 1 year of relevant experience, and proficiency in Microsoft Office; strong written and verbal communication