Executive Assistant & Office Operations Lead

Hirons & Company; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Hirons & Company is seeking an organized Office Manager to oversee day-to-day facilities, front desk operations, and staff support in our Indianapolis office. You will coordinate calendars, onboarding, and internal communications while ensuring a welcoming environment for clients and guests.

Responsibilities include events planning, vendor relations, and managing Workamajig and office supplies, with opportunities to support leadership and contribute to a positive, high-performing workplace.

Qualifications

• High School diploma or equivalent. College degree preferred.
• Strong planning and organizational skills with attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office and Workamajig.
• Valid driver's license and vehicle in good repair.

Responsibilities

• Open and close the office and complete duties
• Cover front desk, greet callers and visitors
• Maintain office cleanliness and organization
• Stock supplies, snacks, beverages
• Plan and execute office social events
• Provide executive assistance: calendars, email, timesheets, travel
• Assist with onboarding and offboarding of new hires
• Oversee security training and parking
• Manage facility day-to-day utilities and repairs
• Coordinate with outside contractors for facility projects
• Supervise office areas, equipment, and layout
• Negotiate purchasing of office supplies and snacks
• Oversee catering for meetings and trainings
• Coordinate transportation of office needs
• Manage Workamajig calendar, PTO, vacations
• Send weekly staff calendar and High Five submissions
• Attend 1:1 meetings with supervisor
• Other projects as assigned

Skills

Planning

Organization

Attention to detail

Verbal communication

Written communication

Education

High School diploma

College degree preferred

Tools

Workamajig

Microsoft Office

Job description

Hirons & Company is seeking an organized Office Manager to oversee day-to-day facilities, front desk operations, and staff support in our Indianapolis office. You will coordinate calendars, onboarding, and internal communications while ensuring a welcoming environment for clients and guests.

Responsibilities include events planning, vendor relations, and managing Workamajig and office supplies, with opportunities to support leadership and contribute to a positive, high-performing workplace.