Recruiting & Onboarding Administrative Assistant

Technibus, Inc.; Cincinnati (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

IES in Cincinnati, OH is seeking an Administrative Assistant to support recruiting, pre-employment, onboarding, and general office tasks. The role emphasizes confidentiality, professionalism, and coordination of communications with candidates, new hires, and internal teams.

You will manage data entry, filing, scheduling, and document preparation using Word and Excel, while maintaining organized electronic records and ensuring timely follow-up in a fast-paced office environment.

Qualifications

• At least one year of administrative, receptionist, scheduling, recruiting, HR support, or general office experience.
• Proficiency in Microsoft Word, Excel, Outlook, and standard office equipment.
• Strong data-entry, numerical, organizational, and recordkeeping skills.
• Excellent attention to detail, accuracy, follow-through, and time management.
• Ability to handle confidential and sensitive information with discretion.
• Ability to multitask, meet deadlines, and adapt to changing priorities.
• Strong written, verbal, interpersonal, and customer-service skills.
• Dependable, flexible, professional, and team-oriented.
• Ability to pass applicable pre-employment screening requirements, including a background check and motor vehicle record review.

Responsibilities

• Assist HR with job postings, candidate communication, interview scheduling, and recruiting-related follow-up.
• Coordinate pre-employment activities, including collecting required documents and monitoring completion of onboarding tasks.
• Communicate with candidates and new hires regarding application requirements, onboarding steps, start dates, and required documentation.
• Track recruiting and onboarding progress using company systems.
• Maintain accurate and confidential applicant and employee records.
• Handle sensitive employee, candidate, and business information with professionalism and discretion.
• Provide general administrative support.
• Handle incoming and outgoing mail, packages, telephone calls, and correspondence.
• Maintain organized electronic filing systems.
• Perform filing, scanning, copying, data entry, and recordkeeping duties.
• Assist with scheduling, meeting coordination, and time-sensitive follow-up.
• Prepare reports, letters, spreadsheets, forms, and templates using Microsoft Word and Excel.
• Review documents and data for accuracy, completeness, and proper organization.
• Maintain electronic records and assist with document scanning, filing, and retention.
• Update tracking reports and spreadsheets related to recruiting, onboarding, and office operations.

Skills

Data-entry

Organizational skills

Discretion

Time management

Team-oriented

Customer-service

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

IES in Cincinnati, OH is seeking an Administrative Assistant to support recruiting, pre-employment, onboarding, and general office tasks. The role emphasizes confidentiality, professionalism, and coordination of communications with candidates, new hires, and internal teams.

You will manage data entry, filing, scheduling, and document preparation using Word and Excel, while maintaining organized electronic records and ensuring timely follow-up in a fast-paced office environment.