Administrative Assistant — Office & Calendar Support

CHI; Houston (TX); On-site; USD 30,307 - 42,705; Full time

Job summary

CHI is seeking an Administrative Assistant in Houston to support leadership and maintain smooth daily operations with professionalism. You will manage inquiries, greet visitors, coordinate calendars, arrange travel, and handle confidential information using Google Suite.

The role requires strong organizational skills, proactive problem-solving, and excellent communication to anticipate needs and provide accurate, timely support across departments and with external partners.

Qualifications

• Excellent organizational skills and multitasking ability.
• Effective written and verbal communication.
• Ability to anticipate needs and provide timely support.

Responsibilities

• Greets and directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
• Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail.
• Coordination of department communications (i.e. distribution list administration, department meeting minutes)
• Orders and maintains inventory of office supplies for the department.
• Provides information to staff
• Manages calendar or multiple calendars, handles travel arrangements as necessary

Skills

Organizational skills

Proactive problem-solving

Attention to detail

Communication

Education

High School Diploma

GED

Tools

Google Suite

Job description

CHI is seeking an Administrative Assistant in Houston to support leadership and maintain smooth daily operations with professionalism. You will manage inquiries, greet visitors, coordinate calendars, arrange travel, and handle confidential information using Google Suite.

The role requires strong organizational skills, proactive problem-solving, and excellent communication to anticipate needs and provide accurate, timely support across departments and with external partners.