Administrative Assistant: Office Automation & Front Desk

United States Attorneys' Offices; Montgomery (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

United States Attorneys' Offices in Montgomery, AL seeks a detail-oriented administrative assistant to join the Administrative Division. The role includes front desk support, document production, file maintenance, and travel authorization assistance, with opportunities to work with varied office automation tasks.

The position requires typing proficiency and strong organizational skills, with the potential to serve as back-up receptionist and assist visitors and callers as needed.

Qualifications

• Specialized experience: one year at GS-4 level in clerical support, front desk or office operations, handling mail, visitor assistance, and document preparation using automated software.
• Education: Four years of education above high school.
• Combination of Education and Experience: post-high school education can count toward specialized experience.
• Typing test may be required.

Responsibilities

• Provide routine administrative support and back-up information receptionist duties as needed.
• Maintain office files and records; prepare documents with word processing software.
• Handle copying, mail processing, and basic printer/copier troubleshooting.
• Assist with travel authorization requests and records management.
• Answer telephones, greet visitors, and route inquiries to appropriate staff.

Skills

Typing 40 wpm

Reception duties

Education

Four years of education above high school

Tools

Word processing software

Job description

United States Attorneys' Offices in Montgomery, AL seeks a detail-oriented administrative assistant to join the Administrative Division. The role includes front desk support, document production, file maintenance, and travel authorization assistance, with opportunities to work with varied office automation tasks.

The position requires typing proficiency and strong organizational skills, with the potential to serve as back-up receptionist and assist visitors and callers as needed.