Administrative Assistant / Office Assistant

Model Remodel; Seattle (WA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Health Savings Account (HSA)

Life Insurance

PTO 12 days per year

8 paid holidays

Employer 401(k) match

Growth opportunities

Mileage reimbursement

Cell phone allowance

Employee Assistance Program (EAP)

Job summary

Model Remodel is seeking an experienced Administrative Assistant to join our Seattle office. The role supports the team, clients, and daily operations, acting as the primary contact for visitors and inquiries while maintaining organized systems.

Requirements include 2+ years in office administration, strong MS 365 skills (SharePoint, Outlook, Word, Excel), and a professional, team-oriented mindset. This is an onsite, Seattle-based position.

Qualifications

• Must consistently demonstrate professionalism and mutual respect in all interactions.
• 2+ years of office administration experience requested.
• Provide day-to-day administrative support to ensure smooth office operations.
• Serve as a primary contact for visitors, clients, and communications.
• Maintain organized office systems including filing, data entry, and supply management.

Responsibilities

• Manage general administrative activities and assist with daily office needs.
• Be a helpful, positive presence in the workplace and support multiple departments as needed.
• Coordinate scheduling, meetings, and general administrative support for team members.
• Keep office operations organized and running smoothly, handling inquiries and reporting.

Skills

Professionalism

Organization

Multitasking

Communication

Tools

Microsoft 365

SharePoint

Outlook

Word

Excel

QuickBooks (plus)

Job description

Seattle-based general contractor specializing in residential remodeling is seeking an experienced Administrative Assistant to join our team. At Model Remodel, we’re a collaborative, long-tenured group where people genuinely support each other and take pride in their work. This role is a great fit for someone who enjoys being at the center of a busy office, helping things run smoothly, and being part of a team where your work makes a real day-to-day impact.

We are seeking an Administrative Assistant with at least 2 years of office administration experience to perform a variety of administrative tasks while supporting our team, clients, and day-to-day operations.

Job Description:

The role of the Administrative Assistant at Model Remodel is to manage general administrative activities and assist with daily office needs while being a helpful, positive presence in the workplace. This role serves as a primary point of contact for office visitors, clients, and team members and plays an important part in keeping office operations organized and running smoothly. The Administrative Assistant should be reliable, professional, highly organized, and comfortable managing multiple priorities. Strong communication skills, attention to detail, and a team-oriented mindset are essential for success in this position.

Job Requirements:

• Must consistently demonstrate professionalism and mutual respect in all interactions
• 2+ years of experience in office administration (preferred)
• Provide day-to-day administrative support to ensure smooth office operations
• Serve as a primary point of contact for visitors, clients, and incoming communications
• Maintain organized office systems including filing, data entry, and supply management
• Coordinate scheduling, meetings, and general administrative support for team members
• Support multiple departments (operations, HR, and marketing) with administrative coordination as needed
• Assist with maintaining common office spaces and coordinating basic office and vendor needs
• Track and route incoming inquiries and support basic administrative systems and reporting
• Proficiency in Microsoft 365, including SharePoint, Outlook, Word, and Excel
• Strong organizational, communication, and multitasking skills
• Ability to learn new systems and adapt to changing priorities
• Occasional errands as needed; valid driver’s license and reliable transportation required
• Experience with QuickBooks or timecard management is a plus, but not required
• Basic IT troubleshooting skills (printers, connectivity, Microsoft 365 support) are a plus, but not required
• Other duties as assigned

Physical Requirements:

• Ability to work in a constant state of alertness and safe manner.
• Frequent sitting, standing, and walking throughout the office
• Ability to lift, carry, and move office supplies, materials samples, or small deliveries, typically up to 20 pounds, with occasional lifting up to 30 pounds
• Ability to perform detail-oriented work and review information on a computer screen for extended periods
• Ability to communicate effectively in person, over the phone, and via electronic communication.

Why Model Remodel? Some Benefits include:

• Pay is $23-$27 an hour, DOE
• Comprehensive Medical, Dental, and Vision insurance (PPO and HSA options)
• Health Savings Account (HSA) with qualified plan
• Company paid Life Insurance
• Generous PTO Accrual of 12 days per year that increases with tenure
• 8 paid holidays per year
• Employer match retirement plan (optional)
• Opportunity for growth – previous Administrative Assistants have moved into other roles within the company
• Open door communication - Easy access to management and owner
• Staff events - friendly, fun coworkers with regular staff outings, meetings & events
• Employee Assistance Program (EAP)
• Other Perks - Mileage reimbursement, company uniforms, cell phone allowance

This is an onsite role in our Seattle office. Core office hours are 7:30 a.m.–5:00 p.m. Monday through Friday, with some schedule flexibility within that window.

*Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

We are an Equal Opportunity Employer.

You can learn more about our company at our website, www.modelremodel.com

Thank you for your interest.

Model Remodel was founded in 2002 on the principles of quality, personal and professional excellence, and the belief that building and remodeling can make you smile. Many of our employees have celebrated 5 to 15-year anniversaries with us, which is what makes MRM the exceptional company it is today. We’re always on the lookout for great talent. We hope you’ll join us!