Administrative Assistant Northside Fellowship

Midwestern Baptist Theological Seminary; Kansas City (MO); Hybrid; USD 25,000 - 35,000; Part time

Job summary

Midwestern Baptist Theological Seminary is looking for an Administrative Assistant to support operational and relational health at Northside Fellowship. This hybrid role involves maintaining accurate financial records, managing communications, and executing various administrative tasks.

The ideal candidate should have experience in bookkeeping, strong communication skills, and demonstrate a commitment to the church community. This role is pivotal for ensuring transparency and efficiency within the church’s operations.

Qualifications

• Demonstrated experience with bookkeeping, financial administration, or church administration.
• Proficiency with spreadsheet software and comfort learning church management platforms.
• Strong written and verbal communication skills are a must.
• High attention to detail and accuracy, particularly with financial records.
• Discretion with confidential information is necessary.
• Self-directed and able to manage tasks independently.
• Membership at Northside Fellowship, or willingness to join.

Responsibilities

• Manage and execute Northside Fellowship's financial administrative needs.
• Process and cut checks; perform monthly credit card reconciliations.
• Maintain financial records and prepare tax documentation.
• Manage Northside Fellowship's email inbox, phone, and calendar.
• Prepare and maintain documents for meetings and events.

Skills

Bookkeeping

Financial administration

Spreadsheet software (Excel/Google Sheets)

Written and verbal communication

Attention to detail

Discretion with confidential information

Self-directed task management

Willingness to pursue membership

Tools

Planning Center

Job description

Role Title: Administrative Assistant
Reports to: Pastor of Preaching and Leadership
Estimated Weekly Hours: 10 Hours
Work Arrangement: Hybrid (Remote & On-Site)

Purpose

The Administrative Assistant exists to support the operational and relational health of Northside Fellowship by maintaining accurate financial records, managing communications, and executing administrative tasks that free pastors and staff to focus on ministry.

Qualifications

• Demonstrated experience with bookkeeping, financial administration, or church administration
• Proficiency with spreadsheet software (Excel or Google Sheets) and comfort learning church management platforms (Planning Center)
• Strong written and verbal communication skills
• High attention to detail and accuracy, particularly with financial records
• Discretion with confidential information, including giving records and financial data
• Self-directed and able to manage tasks independently
• Membership at Northside Fellowship, or willingness to pursue membership upon employment

Primary Outcomes (Big-Picture Success)

• Finances: Financial processes and documents are accurate, timely, and transparent, supporting wise stewardship and trust within the church.
• Communications: Northside’s pastoral and lay leadership are well-represented through timely, professional external and internal communications.
• General Administrative Support: Northside’s pastors, staff members, and lay leaders are supported through efficient and professional communication and execution of assigned tasks.

Responsibilities (Detailed Tasks)

Financial Administration

• Manage and execute Northside Fellowship’s financial administrative needs
• Process and cut checks
• Monthly credit card reconciliations and payments
• Monthly Miller Management financial report
• Maintain updated operating checking ledger & Planning Center records
• Make miscellaneous purchases and manage subscriptions
• Serve as point of contact with US Bank
• Prepare and file tax documentation
• Coordinate Northside’s treasurer team (train new treasurers and schedule on-going counting and financial review tasks)

Communications & Scheduling

• Manage Northside Fellowship’s email inbox, phone, and calendar
• Assist ministry team leaders with Planning Center scheduling as needed

General Administrative Support

• Prepare and maintain documents for members meetings, church events, and other institutional partnerships
• Other administrative duties as assigned