Administrative Assistant to the Executive Pastor Emmanuel Baptist Church

Midwestern Baptist Theological Seminary; Overland Park (KS); On-site; USD 30,000 - 40,000; Part time

Job summary

Midwestern Baptist Theological Seminary in Overland Park, KS seeks a part-time Administrative Assistant to the Executive Pastor. Responsibilities include managing financials, coordinating office tasks, and providing hospitality support. Candidates should have a degree and 2–3 years of administrative experience.

This role requires strong accounting skills and familiarity with online tools like Planning Center and MailChimp. Ideal candidates will have good organizational skills and a commitment to the church community.

Qualifications

• 2–3 years of administrative experience preferred.
• Familiar with navigating a PC and a Mac.

Responsibilities

• Complete Executive Pastor’s monthly expense report.
• Assist with the preparation of the annual budget.
• Manage the Planning Center Calendar of the church.

Skills

Basic accounting skills

Familiarity with online ministry tools

Team building

Microsoft Office proficiency

Education

Associate’s or Bachelor’s degree

Tools

Planning Center

MailChimp

Google Drive

Job description

Administrative Assistant to the Executive Pastor

Denomination: Southern Baptist Convention
Weekly Attendance: 350
Location: Overland Park, KS

This part‑time (29 hour) position reports to the Executive Pastor. The main responsibility of this role is to provide excellent administrative support and assist with the administration of church finances, office coordination, and hospitality.

Responsibilities

• Complete Executive Pastor’s monthly expense report.
• Prepare for and attend quarterly evening finance committee meetings with the Executive Pastor.
• Assist Executive Pastor with the preparation of the annual budget.
• Process church financials in conjunction with contracted accounting firm, Miller Management.
• Learn to access Miller Management’s online portal to provide real‑time budgetary info and print semimonthly pay stubs for all employees.
• Process semimonthly payroll paperwork in conjunction with Miller Management.
  Assist with recruiting, scheduling, and setup for Monday morning offering counters.

Office Administrative Tasks

• Assist as needed with tasks assigned by the Executive Pastor.
• Attend Monday morning staff meetings.
• Answer phones and manage the EBC phone system.
• Manage the south entrance for guests arriving on EBC business.
• Serve as frontline contact for the headmasters of EBC tenants (Knox School, Freedom Learning Academy, Woori Church, Bible Study Fellowship).
• Ensure office supplies are well stocked and office equipment is in working order.
• Assist with occasional mail merges.
• Create Planning Center registrations as needed.
• Manage and maintain the Planning Center People database.
• Manage and maintain the Planning Center Calendar of the church.
• Assist with calling vendors and procuring quotes when work or repairs are needed in the church.

Hospitality Administrative Tasks

• Assist the Executive Pastor with the details of Pastors Luncheons and other occasional discipleship meetings including room setup and catering.
• Under the direction of the Pastor of Children and Young Families, assist with all of the details of occasional churchwide meals and Wednesday night dinners:
  • Order and receive food.
  • Recruit a team to serve the food and clean up afterward.
  • Create a setup sheet for the space and oversee hourly setup staff.
  • Manage RSVPs for Wednesday dinners and plan accordingly.
  • Oversee the visual element of the meal (tablecloths and centerpieces).
• Oversee hourly support staff in room setup and minor cleaning / maintenance tasks.
• Serve as the staff liaison to the contracted cleaning company, Nissen Services.

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree preferred (accounting or business emphasis helpful).
• 2–3 years of administrative experience preferred.

Knowledge, Skills, and Abilities

• Basic accounting skills: reading a budget; processing checks, reimbursements, expense reports, and invoices; facility with basic math and numbers.
• Familiarity with online ministry tools like Planning Center (member database, calendar, registrations), MailChimp, TextInChurch, Gmail, Google Drive, and social media platforms.
• Familiar with navigating a PC and a Mac; familiar with Microsoft Office.
• Able to recruit and build a team.

Personal Characteristics & Qualifications

• Willing to commit to membership at Emmanuel Baptist Church.
• Strong personal faith in and commitment to the Lord Jesus Christ.
• Person of strong personal integrity who can maintain confidentiality.
• Highly organized; strong work ethic; intrinsically motivated; a self‑starter.
• Flexible and enthusiastic to learn new skills and resources.
• Works well with others and is able to receive feedback and direction.
• Personal fulfillment in a ministry support role.