Executive Assistant

Faith Church St Louiscom; St. Louis (MO); On-site; USD 45,000 - 70,000; Full time

Job summary

Faith Church seeks an executive assistant at the Sunset Hills Campus to provide high-level administrative support to the Lead Executive Assistant and Lead Pastors. The role includes scheduling, research, reporting, and coordinating meetings, travel, and events to ensure smooth operations.

The position requires strong organizational and communication skills, commitment to church values, and the ability to work independently in a fast-paced environment.

Qualifications

• Must be a mature follower of Christ.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management & collaboration skills.
• Excellent organizational skills and attention to detail.
• Strong administrative skills.
• Ability to work independently.
• Maintain flexibility and technical capacity.
• Work well under pressure and in a fast-paced environment.
• Experience in a church setting is preferred.

Responsibilities

• Attend quarterly leadership meetings with staff and volunteers.
• Coordinate services, transportation, and speaker needs for weekend services.
• Assist in planning events and take meeting notes.
• Update preaching calendar and manage related schedules.
• Support guest speakers and itineraries; arrange gifts as needed.
• Manage Lead Pastors' schedules and travel arrangements.
• Schedule meetings and send calendar invites.
• Prepare gifts and gift baskets for staff and guests.
• Oversee staff communications and travel logistics.
• Support in travel and event coordination for church activities.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Organizational skills

Attention to detail

Administrative skills

Independent work

Flexibility

Church environment

Education

High school diploma

Associates degree

Bachelor’s degree

Job description

Job Details

Job Location: Sunset Hills Campus - St Louis, MO 63127

Position Type: Full Time

Summary

The executive assistant provides high-level administrative support to Lead Executive Assistant and Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal:

• Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry
• Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church
• Invest in and lead a Faith Church connect group
• Be responsible for developing & multiplying Dream Team
• Avoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situations
• Attend services regularly with your entire family
• Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church
• Believes and operates in the gifts of the Spirit
• Wholeheartedly believes in the empowerment of women in Pastoral leadership
• Fully devoted follower of Christ

• Person of Godly character and integrity
• Loves Faith Church and lives our vision and culture
• In alignment with What We Believe and Leadership Core Values
• Attend weekly Staff Meeting
• Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church

Essential Duties & Responsibilities:

• You will attend quarterly leadership meetings with all staff and volunteer director
• Weekend & services responsibility: facilitate the speaker for the weekend and making sure they have everything they need to have the Services run smoothly with transportation, props, etc, hang loose for speaker needs, and possible travel with Lead Pastors
• Kingdom Builders Dinners work with the KB Administrative Assistant to help facilitate
• IAW dates and follow up
• Assist in planning events and organize meeting notes
• Update preaching Calendar
• In-house guest preaching reach outs
• Guest Speakers
• Purchase gifts and arrange gift baskets
• On-Site communication with guest and team
• Manage Lead Pastors' Schedules
• Schedule meetings
• Send invites for scheduled meetings
• Update attendees of changes
• Set up all Video Conference meetings for Pastors (Zoom)
• Send 1 hours, 30 minutes, 15 minute and 5 minute reminders via text (or phone call when needed) for all meetings
• Womans Conference
• Guests/Invites
• Travel for guests
• Itineraries
• Gift Baskets
• Purchase supplies
• Assemble
• Food
• Order, arrange, confirm final count, set up
• Reach out to DT to host special guests
• Schedule and execute meeting for Hostesses
• Décor for PW suite
• Christmas Gifts
• Research, order, and distribute gifts for Staff, DT Directors, Donors, Pastors/Friends)
• Organize and assist with staff Christmas party
• Update and help manage Birthday Calendar (Pastors/Friends)
• Birthday Gifts
• Research, order and distribute gifts for Staff and Pastors/Friends)
• Schedule and Post Pastor Davids Blog
• Staff Travel - book; organize and prepare
• Gather and ship product for speaking engagements
• Create and distribute agenda for staff meeting
• Coffee order for Weekend Leadership meeting
• Manage Lead Pastors' credit card logs
• Schedule and execute staff outings
• Thank you cards for Pastors (gifts they received)
• Make coffee/tea for Pastors
• Order lunch when necessary
• Schedule ride a longs for Pastors for Weekend Services
• Mens Meetings schedule and follow up
• Get trained on PA positions
• Assist with message research
• Be available to travel to speaking engagements
• Assist with NC show meetings, ideas and executions
• Cross train on travel and Lead Pastors social media
• Track monthly reports
• Manage Pastor Nicoles social media
• Help with Pastor Davids social media
• Household of Faith
• Assist in planning of events
• Assist Pastors in any aspect needed
• Four Rivers Media - COF/BOOKS
• manage emails, COF zooms, data, funnels, offers etc
• Nicole Crank Show
• schedule guest interviews
• prep all details for shoots - props, outfits, shoot docs, food etc

QualificationsCompetencies

• Must have a heart for the Church and be a mature follower of Christ.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management & collaboration skills
• Personal Effectiveness/Credibility
• Excellent organizational skills and attention to detail.
• Strong administrative skills
• Ability to work independently.
• Maintain flexibility and technical capacity
• Work well under pressure / stress management / composure
• Enjoys a fast paced environment

Work Environment

This job operates in a professional office environment (routinely uses standard office equipment).

Physical Demands

Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work

The weekly schedule will include 40-45 hours per week and will alternate Tuesday & Saturday evening services every other week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

Monday: 9:00am-6:00pm

Tuesday: 9:00am-6:00pm (rotation week until 8:30pm)

Wednesday: 9:00am-6:00pm

Thursday: 9:00am-6:00pm

Friday: Off

Saturday: Off (rotation week 3:00pm 7:00pm)

Sunday 8:30-1pm

Travel

Overnight travel and local day travel may expected for this position around special events, services, and campus openings

Required Education and Experience

• Level of experience: Intermediate (practical application)
• High school diploma.
• Five years of administrative experience.

Preferred Education and Experience

• Associates degree or bachelors degree.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.