Administrative Assistant — Nonprofit Scheduling Pro

Community Options, Inc.; New York (NY); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Competitive insurance benefits

Paid holidays

Generous PTO

Employee incentive & discount programs

403b retirement plan

Career growth opportunities

University partnerships with tuition

Job summary

Community Options, Inc. is hiring a Full-Time Administrative Assistant to support our Brooklyn, NY office. The role involves coordinating meetings, travel, mailings, and special projects while maintaining filing systems and office operations.

Starting pay is $21.00 per hour, with emphasis on confidentiality and teamwork. The successful candidate will manage phone screening, document preparation, and general administrative duties in a fast-paced nonprofit environment, contributing to smooth daily

Qualifications

• High school diploma or GED required.
• Two years of related administrative experience.
• Valid driver''s license with satisfactory driving record.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong interpersonal, verbal and written communication skills.
• Ability to prioritize and manage a diverse workload.
• Employment contingent on background checks and drug testing.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, take detailed messages, and transfer calls.
• Order office supplies and maintain office equipment.
• Maintain filing systems; organize and manage documents.
• Maintain daily and monthly staff schedules and room usage.
• Organize large volumes of information and calls; support special projects.
• Type, copy, and prepare management documents as needed.
• Open, sort, and distribute mail; keep reception area orderly.
• Work independently and in teams on non-recurring and ongoing tasks.
• Comply with staff in inspections, inquiries, or investigations.

Skills

Interpersonal skills

Verbal and written communication

Time management

Prioritization

Independent judgment

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is hiring a Full-Time Administrative Assistant to support our Brooklyn, NY office. The role involves coordinating meetings, travel, mailings, and special projects while maintaining filing systems and office operations.

Starting pay is $21.00 per hour, with emphasis on confidentiality and teamwork. The successful candidate will manage phone screening, document preparation, and general administrative duties in a fast-paced nonprofit environment, contributing to smooth daily