Administrative Assistant (Full Time)

Community Options, Inc.; New York (NY); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Competitive insurance benefits

Paid holidays

Generous PTO

Employee incentive & discount programs

403b retirement plan

Career growth opportunities

University partnerships with tuition

Job summary

Community Options, Inc. is hiring a Full-Time Administrative Assistant to support our Brooklyn, NY office. The role involves coordinating meetings, travel, mailings, and special projects while maintaining filing systems and office operations.

Starting pay is $21.00 per hour, with emphasis on confidentiality and teamwork. The successful candidate will manage phone screening, document preparation, and general administrative duties in a fast-paced nonprofit environment, contributing to smooth daily

Qualifications

• High school diploma or GED required.
• Two years of related administrative experience.
• Valid driver''s license with satisfactory driving record.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong interpersonal, verbal and written communication skills.
• Ability to prioritize and manage a diverse workload.
• Employment contingent on background checks and drug testing.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, take detailed messages, and transfer calls.
• Order office supplies and maintain office equipment.
• Maintain filing systems; organize and manage documents.
• Maintain daily and monthly staff schedules and room usage.
• Organize large volumes of information and calls; support special projects.
• Type, copy, and prepare management documents as needed.
• Open, sort, and distribute mail; keep reception area orderly.
• Work independently and in teams on non-recurring and ongoing tasks.
• Comply with staff in inspections, inquiries, or investigations.

Skills

Interpersonal skills

Verbal and written communication

Time management

Prioritization

Independent judgment

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.

We are now hiring a Full-Time Administrative Assistant to provide support in Brooklyn, NY. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $21.00/per hour

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• Maintain conference room usage log
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver's license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays - Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity Employer M/F/D/V