Administrative Assistant - Nonprofit Program Support

CATHOLIC CHARITIES OF LOS ANGELES INC; Los Angeles (CA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Retirement Plan

Vacation days

Public Service Loan Forgiveness

Free Parking

Job summary

Catholic Charities of Los Angeles, Inc. is seeking an Administrative Assistant/Secretary I to provide general in-office support for the director and staff. You will assist with data gathering, report preparation, filing, and routine correspondence, while maintaining discretion with confidential client information.

The role involves coordinating communications, handling calls, and ensuring smooth daily operations in a busy office serving diverse communities in Los Angeles.

Qualifications

• High School education with two years of college preferred.
• Two to four years of related experience.
• Principles and practices of organization and administration.
• Operate standard office and word processing equipment as well as a computer.
• Maintain high level of confidentiality.
• Use independent judgment and initiative.

Responsibilities

• Interacts with program directors to discuss relevant program activities, concerns and proposals that affect individual programs.
• Assembles data and information and prepares special and periodic reports.
• Implements program policies and procedures.
• Types, composes, and revises correspondence and memos.
• Manages the office, requisitions supplies, and supervises program files.
• Receives and responds to routine correspondence and memos.
• Answers and routes calls.
• Represents program directors in conferences and meetings.
• Answers and routes calls coming into Department.
• Relieves supervisor of administrative details.
• Displays sensitivity to the client population’s cultural and socioeconomic characteristics.
• Performs related duties as required.

Skills

Office software

Confidentiality

Judgment & initiative

Education

High School + 2 years college

Tools

Word processing software

Office equipment

Job description

Catholic Charities of Los Angeles, Inc. is seeking an Administrative Assistant/Secretary I to provide general in-office support for the director and staff. You will assist with data gathering, report preparation, filing, and routine correspondence, while maintaining discretion with confidential client information.

The role involves coordinating communications, handling calls, and ensuring smooth daily operations in a busy office serving diverse communities in Los Angeles.