Senior Administrative Assistant - Nonprofit Programs

voalacs; Lancaster (CA); Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Job summary

Volunteers of America Los Angeles is seeking an Administrative Assistant II to provide general office support, serve as receptionist, and screen calls. You will establish cooperative relationships with program staff, families, vendors, and the public while maintaining orderly client records and administrative workflows.

The role requires fingerprint clearance, TB screening, and BLS certification, with opportunities to coordinate events, manage supplies, and support multiple program teams in a

Qualifications

• Fingerprint clearance and background checks required.
• TB screening and immunization records within 5 days of hire.
• Copy of current professional license if applicable.
• Current BLS certification within 15 days of hire.
• Completion of all required trainings within 30 days of hire.
• Ability to perform under stressful, emotional, or challenging circumstances.

Responsibilities

• Filing and assisting other office staff as required.
• Prepares client and worker folders, records, and general filing of records and documents.
• Coordinates staff training and administrative events.
• Maintain, track, and order inventory for office supplies.
• Monitor and maintain office equipment.
• Schedules and coordinates meetings, travel, and other group activities when required.
• Assumes additional responsibilities and performs special projects as needed.
• Answers telephone, e-mails, letters, and replies to questions accordingly.
• Take and relay messages.
• Monitor visitor access and maintain security awareness.
• Receive and sort mail and deliveries.
• Participates in organizational functions and maintains records.

Skills

Bilingual in English and Spanish

Education

Associates Degree in Business Administration/Management or related field

Bachelor’s Degree in Business Administration/Management or related field

Three years of related experience

Tools

Access

Service Point

Job description

Volunteers of America Los Angeles is seeking an Administrative Assistant II to provide general office support, serve as receptionist, and screen calls. You will establish cooperative relationships with program staff, families, vendors, and the public while maintaining orderly client records and administrative workflows.

The role requires fingerprint clearance, TB screening, and BLS certification, with opportunities to coordinate events, manage supplies, and support multiple program teams in a