Administrative Assistant — Nonprofit Ops & Events (On-Site)

Peninsula Volunteers, Inc.; Menlo Park (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Peninsula Volunteers, Inc. (PVI) in Menlo Park, CA is seeking an Administrative Assistant to support executive leadership and day-to-day operations.

This fast-paced, on-site role requires strong organizational skills, attention to detail, and proactive initiative while coordinating calendars, meetings, correspondence, records, events, and recruitment activities. The ideal candidate will manage multiple priorities, maintain confidentiality, and collaborate with leadership, staff, vendors, and

Qualifications

• Must have experience in administrative support or executive assistance.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication for professional correspondence.
• Ability to prioritize tasks independently and manage competing deadlines.
• Proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Experience with Salesforce CRM, DocuSign, Adobe Acrobat or similar apps preferred.
• Strong interpersonal skills and ability to interact professionally with leadership, staff, vendors, and partners.
• Maintain confidentiality and discretion with sensitive information.

Responsibilities

• Manage calendars, coordinate meetings, prepare agendas, take minutes, and track follow-ups.
• Draft and prepare correspondence, reports, contracts, and presentations.
• Maintain records, organize information, and monitor deadlines and projects.
• Support leadership's communications internally and externally.

Skills

Organizational skills

Communication

Attention to detail

Independent prioritization

Microsoft Office

CRM experience

Confidentiality

Interpersonal skills

Tools

Salesforce CRM

DocuSign

Adobe Acrobat

Outlook

Word

Excel

PowerPoint

Job description

Peninsula Volunteers, Inc. (PVI) in Menlo Park, CA is seeking an Administrative Assistant to support executive leadership and day-to-day operations.

This fast-paced, on-site role requires strong organizational skills, attention to detail, and proactive initiative while coordinating calendars, meetings, correspondence, records, events, and recruitment activities. The ideal candidate will manage multiple priorities, maintain confidentiality, and collaborate with leadership, staff, vendors, and