Executive Assistant & Talent Coordinator (Onsite Pleasanton)

Veterans Covert Protection Group; Pleasanton (CA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Professional Development

Career Growth

Job summary

Veterans Covert Protection Group in Pleasanton, CA is seeking an organized, proactive Executive Assistant to provide executive-level administrative support, recruitment coordination, onboarding, and day-to-day operational help onsite. The role emphasizes ownership, professional communication, and strong organization in a fast-paced security-focused environment.

Ideal candidates will bring 3–5 years of relevant experience, with proficiency in ATS and Google Workspace or MS Office, and a proactive

Qualifications

• 3–5 years of experience in executive assistance, administrative coordination, recruitment coordination, or related roles.
• Experience supporting leadership and managing multiple priorities in fast-paced environments.
• Proficiency with ATS and Google Workspace or MS Office, including Outlook, Word, and Excel.

Responsibilities

• Provide high-level administrative support to company leadership, including calendar management, meeting coordination, scheduling, and daily prioritization.
• Maintain organized digital records, personnel documentation, operational files, and compliance-related records.
• Serve as a professional point of contact for internal team members, candidates, external partners, vendors, and general inquiries.
• Assist leadership with executive reporting, follow-up items, documentation, and administrative projects.
• Support operational scheduling, shift coordination, meetings, training sessions, and other company activities.
• Help maintain efficient administrative systems and identify opportunities to improve internal workflows and organization.
• Handle confidential and sensitive company and personnel information with discretion and professionalism.
• Create and post job advertisements, screen resumes, conduct phone screens, maintain ATS pipeline, coordinate interviews.

Skills

Executive support

Recruitment coordination

Onboarding

Calendar management

Communication

Education

No formal degree required

Tools

ATS

Google Workspace

Microsoft Office

AI tools

Job description

Veterans Covert Protection Group in Pleasanton, CA is seeking an organized, proactive Executive Assistant to provide executive-level administrative support, recruitment coordination, onboarding, and day-to-day operational help onsite. The role emphasizes ownership, professional communication, and strong organization in a fast-paced security-focused environment.

Ideal candidates will bring 3–5 years of relevant experience, with proficiency in ATS and Google Workspace or MS Office, and a proactive