Administration assistant

Torrey Holistics; Pompano Beach (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

Torrey Holistics in Pompano Beach, FL is seeking an Administration Assistant to support a busy office and help coordinate daily tasks. You will handle incoming calls and emails, manage filing, data entry, and assist with reports and presentations.

You’ll also help schedule meetings and travel arrangements while maintaining professional communication with clients. The ideal candidate has a high school diploma, strong organizational skills, proficiency with Microsoft Office, and a proactive

Qualifications

• High school diploma or equivalent required; additional office admin qualifications are a plus.
• Proven experience as an administrative assistant or similar role preferred.
• Strong organizational skills and attention to detail; excellent communication abilities.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist in preparation of regularly scheduled reports and presentations.
• Manage incoming calls, emails, and correspondence with professionalism.
• Maintain filing systems and ensure documents are organized and accessible.
• Coordinate meetings, appointments, and travel arrangements as needed.
• Support team members with tasks and projects; handle data entry and records in databases.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Multitasking

Data entry

Team collaboration

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Chat GPT

Claude

Grok

Job description

OverviewWe are seeking a dedicated and organized Administration Assistant to join our team in Pompano Beach, FL, 33069. This role is perfect for someone who thrives in a dynamic environment and enjoys supporting various administrative functions. If you have a knack for multitasking and a passion for helping others, we want to hear from you!ResponsibilitiesProvide administrative support to ensure efficient operation of the office.Assist in the preparation of regularly scheduled reports and presentations.Manage incoming calls, emails, and correspondence with professionalism.Maintain filing systems and ensure all documents are organized and accessible.Coordinate meetings, appointments, and travel arrangements as needed.Support team members with various tasks and projects as required.Ai competentHandle customer inquiries and provide excellent service to clients.Perform data entry and maintain accurate records in databases.QualificationsHigh school diploma or equivalent; additional qualifications in office administration are a plus.Proven experience as an administrative assistant or in a similar role.Strong organizational skills and attention to detail.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to multitask and prioritize tasks effectively.Strong problem-solving skills and a proactive attitude.Ability to work independently as well as part of a team.Experience with Chat GPT, Claude, or Grok.You should be proficient in:Standard Operating Procedures (SOPs)Human Resources